The core problem: Growing pressure meets outdated processes
The construction industry is under tremendous pressure. 92% of companies suffer from volatile prices and 91% struggle with supply chain issues. At the same time, six out of ten companies report a significant backlog in the digitization of their operational processes. Daily task planning and tracking often still takes place in unstructured WhatsApp groups or on paper, which can reduce efficiency by up to 20%. Information gets lost, tasks are misunderstood, and the documentation for the Construction diary has to be painstakingly compiled by hand. This information silo between the construction site and the office is one of the biggest productivity brakes. The consequences are not only financial losses due to inefficiency but also significant legal risks. Without clear, traceable documentation, many legitimate claims fail in disputes. This gap between digital possibilities and the established but error-prone processes must be closed.
The solution: Central control through construction task planning software
A specialized construction task planning software is the direct answer to communication chaos. It serves as a central platform where all threads come together. Instead of spreading information across multiple channels, tasks, plans, and photos are bundled in a single, accessible location. This reduces inquiries and misunderstandings by more than 30%. Project managers can digitally assign tasks, set deadlines, and track progress in real-time. The decisive advantage is the transparency that arises from a central task management platform . Everyone on the team, from the foreman to the managing director, has the same level of information at all times. This enables proactive project management rather than just reacting to problems. The digital bundling of all processes also lays the foundation for the next decisive advantage: automated and legally secure documentation.
The key features of modern construction software
Modern software solutions offer far more than just a digital to-do list. They are designed to solve the specific challenges of the construction site. An effective software should cover at least the following four core areas:
- Digital task assignment and tracking: Assign tasks directly to employees or subcontractors with just 3 clicks, including deadlines, priorities, and all necessary attachments such as plans or photos.
- Proof-safe photo documentation: Every photo taken on the construction site is automatically timestamped and geotagged and is directly assigned to the right task or construction diary.
- Automated report generation: Create construction diaries, defect reports, or protocols with just one click from the already captured data. This saves up to 5 hours per week on administrative tasks.
- Central digital construction file: All documents, from plans to delivery notes to acceptance protocols, are stored in a central project room and are accessible at any time.
These functions interconnect to ensure a seamless flow of information from the management of construction teams to project management.
Establish legal certainty: comprehensive documentation as insurance
Incomplete documentation is one of the most common reasons for the reduction of final invoices. The German Construction Contract Procedures (VOB) set clear requirements for the documentation of construction services, measurements, and defects. If these are not met, financial disadvantages and lengthy legal disputes are the consequences. A construction task planning software provides relief by automating and securing the documentation process. Every communication, every task, and every photo is chronologically and irrevocably stored in the system. This comprehensive history serves as irrefutable evidence in disputes and secures your compensation claims by over 95%. With a digital solution, documentation transforms from a tedious obligation into a valuable tool for the construction project management, minimizing risks and ensuring the financial stability of the project.
Overcoming the biggest hurdle: software acceptance on the construction site
The best software is useless if it is not accepted by employees. In fact, 91% of construction companies see the lack of employee know-how as the biggest stumbling block for digitization. Many software solutions are complex and require intensive training, which often meets with rejection on the construction site. Employees do not want to have to learn a new, complicated app. This is precisely where Valoon’s approach comes in. Instead of forcing employees to use new software, we integrate into the tool that everyone on the construction site already uses: WhatsApp. By using WhatsApp as the user interface, all training efforts are eliminated. Employees can simply send tasks, photos, and status updates via message to a project number. This raises the acceptance rate by over 90%, as nothing changes in the customary workflow. This simplicity is the key to successful digital construction coordination.
Your advantage with Valoon: simple, efficient, and without additional costs for the construction site
Valoon combines the power of professional construction task planning software with the simplicity of WhatsApp. While employees on the construction site communicate as usual, our platform automatically structures and processes all data in the background. This results in legally secure documentation in a clear web application for the office. Our pricing model is unique: the use for employees on the construction site is completely free of charge. Costs are only incurred for users in the office who manage and evaluate the projects. This significantly lowers the entry barrier and allows for a risk-free implementation. With Valoon, you optimize your task tracking on the construction site, save valuable time, and ensure legal security without burdening your teams with complex technology. It is the simplest solution for a complex problem.
Conclusion
The digitization of task planning is not a trend, but a necessity to remain competitive. A powerful construction task planning software increases efficiency by at least 15%, ensures transparent processes, and creates the foundation for legally secure documentation. Valoon makes this step easier than ever before by eliminating cumbersome training and seamlessly integrating into existing communication channels. Secure your projects and relieve your teams. Book your free demo now and experience how easy the transition can be.
More Links
Wikipedia provides a comprehensive overview of construction project management.
Fraunhofer IESE offers a blog post about a study on digitization in the construction industry.
Central Association of the German Construction Industry (ZDB) presents its positions on the topic of digitization.
PwC offers a press release on a study about the construction industry in 2023 that highlights the state of digitization and sustainability.
Main Association of the German Construction Industry stellt ein PDF-Dokument zur Produktivität im Bauhauptgewerbe bereit.
Federal Statistical Office (Destatis) provides comprehensive statistics and information on the subject of construction.
BIM Germany is a platform for promoting Building Information Modeling (BIM) in Germany.
Platform Industry 4.0 shows a use case for the connected construction site in the context of Industry 4.0.
Federal Institute for Research on Building, Urban Affairs, and Spatial Development (BBSR) publishes research results and analyses on construction, urban, and spatial research topics.
FAQ
What does construction task planning software cost?
Costs vary depending on the provider and functionality. Valoon follows a transparent model: the use for employees on the construction site via WhatsApp is always free. Costs are only incurred per user in the office who manages and evaluates the projects. This enables an affordable entry.
How quickly can you get started with a construction software like Valoon?
Getting started with Valoon is possible within minutes. Since no app installation or training for employees on the construction site is required, you can immediately start. You set up a project and can begin managing and documenting tasks via WhatsApp right away.
Is documentation via WhatsApp legally secure?
Yes. Valoon acts as an intelligent intermediary. The information sent via WhatsApp (texts, images, videos) is processed legally securely by our platform, timestamped and project-stamped, and stored in an immutable database. The final documentation is GDPR-compliant and court-valid.
Does the software work without an internet connection on the construction site?
Communication via WhatsApp requires a mobile data connection, which is available on almost every construction site in Germany today. The central web application in the office requires a stable internet connection. Many construction software apps also offer an offline mode.
For which company sizes is a construction task planning software suitable?
Digital task planning is beneficial for companies of all sizes, from small craft businesses to large general contractors. The scalability and efficiency gains particularly help small and medium-sized enterprises to remain competitive and reduce administrative burdens.
Can I customize the software to meet my specific needs?
Yes, good construction software offers customization options. With Valoon, for example, you can create your own protocol templates or set up specific project structures to perfectly align the software with your internal processes.
