In this blog post, you will learn everything you need to know about PDF templates for time sheets on the construction site. Recording working hours is essential for construction companies to create payroll accurately and comply with legal requirements. We will answer how a time sheet looks, which mandatory information must be included, and what regulations apply here – including a free template for download and a step-by-step guide on how to fill it out correctly.
Why are time sheets on the construction site indispensable?
Time sheets on the construction site are more than just paperwork – they are an absolute must! Without them, it becomes difficult to accurately document working hours, calculate wages correctly, and comply with all legal requirements. Especially in the construction industry, where working hours and activities can change daily, a clean and precise recording of hours is essential.
- Fairly pay employees: Only with correct time tracking can payroll be processed accurately.
- Legal certainty: During inspections by the tax office or customs, complete time sheets are mandatory.
- Avoid mistakes: Unclear or incomplete documentation leads to conflicts and additional demands.
What does a time sheet look like in construction?
A time sheet should be clear and contain all necessary mandatory information. The structure can vary, but typically includes:
- Paper format: Handwritten directly on the construction site
- PDF template: Filled in on a PC or printed out by hand
- Excel template: Digital on a tablet or PC
Essential mandatory information (Source: bauprofessor.de):
- Name and employee number
- Date and construction site designation
- Start time, breaks, and end time of work
- Brief description of the activity
- Signature of the employee (and possibly the site manager)
Optional additional information:
- Overtime
- Weather-related interruptions
- Travel times to the construction site
Legal requirements
The Working Hours Act (ArbZG) stipulates that a maximum of 10 hours may be worked daily and 11 hours of rest must be adhered to. Breaks must be documented. Violations can lead to fines. (ArbZG)
The Minimum Wage Act (MiLoG) obliges employers to record and retain working hours for at least two years. Subcontractors must also provide accurate time sheets. (MiLoG)
How do you fill out a time sheet correctly? (Step-by-step guide)
1. Enter employee data: Name, employee number, date, and construction site.
2. Record working hours: Enter exact start and end times as well as breaks (e.g., 07:00–12:00, break 12:00–12:30, 12:30–16:30).
3. Activity description: Briefly note, e.g., “Wall construction A.”
4. Signature: Employee and site manager sign promptly after work ends.
Download PDF template for free
Our standardized PDF template for time sheets – simply print it out, fill it in, and keep it legally secure. Download here.
Conclusion
A PDF template for time sheets on the construction site saves time, ensures clear billing, and protects against legal risks. Whether handwritten or digital – accurate time tracking is essential for every construction company.
Sources: bauprofessor.de, gesetze-im-internet.de, Freepik (icons)
“`
