Digital communication in trades: How to increase your efficiency and optimize processes with us!
We all know it: Digitalization is turning the trades upside down. A really good trade communication app is no longer just a nice extra, but a must to stay competitive. Many of you are surely facing the tricky task of bringing proven working methods into the digital age. That’s where we at Valoon GmbH come into play! Our mission is to revolutionize your communication and project management, especially in the construction industry and similar sectors, with our innovative software. We know the hurdles firsthand and have developed a solution that focuses entirely on simplicity and user-friendliness. Discover with us how to optimize your internal and external communication pathways, significantly boosting the efficiency of your projects. In this article, we will show you how our software is tailored to meet the needs of trades businesses and sustainably improves the flow of information between your field team and the office.
Valoon GmbH: We are your partner for simple and efficient solutions.
As your partner, we at Valoon GmbH understand exactly what you need in the trades. Our trade communication app is the result of intensive development work and our clear focus on the needs of companies with many field workers.. We are not just offering you software, but a complete solution for increasing efficiency in trades.. Our goal? To make data collection and processing so easy that you can fully concentrate on your core business. The seamless integration of popular messaging services like WhatsApp is a cornerstone of our philosophy — so your employees love the app and the training effort remains minimal. With Valoon, you invest in a future-proof platform that grows with your requirements and truly drives the digital transformation in your business.
A little preview: What to expect in this article.
In this article, we take you on a little journey and show you how a modern app for communication in trades can facilitate your daily work. We examine the challenges that traditional communication methods bring with them and highlight the tangible advantages of digital solutions. We will, of course, pay special attention to the core functions and unique selling points of our Valoon software,, such as the automatic structuring of message chaos and built-in multilingual capabilities. You will learn how Valoon can be invaluable in various areas of trades, from the construction industry to facility management. Additionally, we compare our approach to other tools and provide you with practical tips for a successful implementation. Finally, we take a look into the future of communication in trades and how Valoon helps you to always stay ahead. Learn how with the right construction site app you can make your projects even more successful.Digital communication: Master challenges in trades and seize real opportunities.
Digital transformation – a big word! For trades businesses, it means very concrete challenges, but also huge opportunities to do things better. The shift from familiar, often paper-based processes to digital helpers like a trade communication app requires a certain shift in mindset and the willingness to try out new technologies. Especially in traditionally less digitized industries, we at Valoon find it important to promote acceptance, – and we achieve that through particularly intuitive operation. At the same time, digitalization paves the way for more efficient processes, better collaboration, and, very importantly, a stronger competitive position. The right digital tools for tradesmen can really make a difference here.
- Traditional communication methods often lead to inefficiency and loss of information.
- Digital strategies enable improved accessibility and real-time information flow.
- Centralized data collection optimizes project planning and execution.
- Challenges in implementation include employee acceptance, IT integration, and data protection.
Old habits: Traditional communication and its pitfalls.
Many trades businesses still rely on phone calls, sticky notes, or unstructured messenger messages in their daily work. This is human, but often leads to inefficiency and loss of information.Important details get lost, agreements are hard to trace, and documentation is incomplete — does that sound familiar? The high time expenditure for searching and sharing information and the associated errors are real roadblocks. When there’s a lack of centralized data storage, transparency suffers and seamless project documentation becomes almost impossible. This can disrupt not only internal processes but also lead to misunderstandings with customers. A specialized trade communication app can work wonders here by consolidating information and making it structured and accessible.
The advantages of a digital communication strategy: What’s in it for you?
A well thought-out digital communication strategy, supported by a powerful app for communication in trades, brings you a lot. It enables improved accessibility and faster response times,because information flows in real time. The centralized data collection and management ensures that all important project information is gathered in one place and readily available for all involved. The result? A more efficient project planning and execution.Collaboration between the office and construction site becomes significantly easier, misunderstandings become rarer, and the flow of information is optimized. Thus, the communication between the construction site and the office finally becomes seamless. And let’s not forget: Digital capture allows for a transparent documentation and traceability of all processes — invaluable for future inquiries or warranty claims.
Challenges in implementation: We won’t leave you alone!
Sure, implementing new trade communication app comes with some challenges. The acceptance and training of employees is a crucial point for success. It is important to mitigate any reservations and to clearly communicate the value of the new technology. The integration into existing IT systems,such as your accounting software, must also be well planned to avoid silo solutions. Another important aspect is the data protection and security of data,especially when sensitive project data or personal information is processed. Selecting the right tools and technologies that fit your business and are user-friendly is also a small hurdle. Careful evaluation and perhaps a trial phase, as you might recommend, is absolutely sensible.Valoon: Our intuitive project management software for your optimized trades communication.
We have developed our Valoon software with passion specifically to help you with the daily challenges in trades and provide you with a truly efficient trade communication app solution. We place the utmost value on a simple and intuitive operation, so your employees can get started immediately and be productive without lengthy training. A true highlight and unique selling point is the seamless integration of popular messaging services integration of popular messaging services like WhatsApp, Telegram, and MS Teams. This means your field workers can communicate comfortably within their familiar environment while the information is automatically structured in the background and prepared for your project management. We believe this unique combination makes Valoon one of the “easiest project management software in the world.”
- Automatic structuring: Automatically transforms unstructured communication (e.g., chat messages, photos) into valuable project data.
- Multilingualism: Offers automatic translation into over 50 languages to break down communication barriers.
- Central management: Enables cloud-based task management, smart reporting features, and secure project storage.
- Messenger integration: Utilizes familiar services like WhatsApp, which increases acceptance and minimizes training effort.
What makes Valoon so special: Our core functions and unique selling points.
Valoon stands out with a whole range of core functions that we have tailored precisely to the needs of trades businesses. The automatic structuring of unstructured communication is one such feature: It transforms simple chat messages into valuable project data. Imagine an employee sending a photo and a short voice message from the construction site — our trade communication app automatically assigns this information to the correct project and creates, for example, a photo documentation. The multilingualism through automatic translation in over 50 languages simply removes communication barriers in multinational teams. As a cloud-based platform, Valoon provides you with a central task management,smart reporting features, and secure project storage. These features are essential for efficient task management in trades..
How Valoon simplifies your communication in trades concretely.
Valoon revolutionizes your working methods in trades by radically simplifying communication processes. The digital capture on site via messenger is a key element. Your field workers can still use their favorite messengers like WhatsApp to send information, photos, or voice notes. This data is automatically captured, structured, and assigned to the respective project by our app — all without any additional effort for your team. The central task management enables tasks to be created and assigned directly from the communication. Smart reporting features, such as automatic photo documentation or daily reports, save you and your employees valuable time. The cloud-based project storage ensures that all information is available anytime and from anywhere, while automatic translation facilitates collaboration in multilingual teams and improves team communication on the construction site..
The unbeatable advantages of messenger integration.
Integrating messengers like WhatsApp into our trade communication app provides you with significant advantages. Your field workers operate in a familiar digital environment, – this enormously increases the acceptance of the new software and dramatically reduces training efforts.Communication flows quickly and straightforwardly, just as your employees are used to. In contrast to standard messaging services, however, Valoon offers extended features such as buttons, lists, and forms directly in the chat to collect data in a structured way. This combination of familiarity and enhanced functionality makes our solution particularly effective. Information is no longer lost in messy chat histories but is directly transformed into valuable project data. This is a core aspect of our strategy for using WhatsApp in construction..Valoon in action: How different trades benefit from our solution.
Our Valoon trade communication app is a true multifunctional tool that offers customized solutions for a variety of industries in and around trades. Our focus is on addressing the specific communication and project management challenges of each industry and convincing you with simplicity and efficiency. From complex construction sites to quick troubleshooting in facility management – Valoon helps you optimize your processes and improve teamwork. The flexibility of our platform allows for adaptation to the individual needs of your company, no matter how large it is or what it specializes in.
Construction industry: More efficiency on every single construction site.
Especially in the construction industry, where many different trades and people often need to be coordinated, smooth communication is crucial. Our app enables efficient construction site communication and documentation.Information on work progress, defect documentation, or material needs can be captured directly via messenger and automatically assigned to the correct construction project. This central task management provides a clear overview of upcoming tasks and responsibilities, greatly facilitating progress control. The result: improved collaboration between project management, supervisors, and individual tradespeople verbesserte Zusammenarbeit zwischen Bauleitung, Polieren und den einzelnen Handwerkern on site. The communication software for construction companies. Valoon helps to break down information silos and increase productivity – a goal that other providers also pursue for construction planning and quality assurance.
General craft: Polish up order processing and customer communication
For traditional craft businesses, our trade communication app provides a significant optimization of order processing and deployment planning. From the first customer inquiry, which might come in via WhatsApp, to the final documentation of the completed order, all steps can be digitally supported. The simple time tracking and material management directly via the messenger significantly reduces administrative effort. Employees can easily report their hours and consumed materials, and this data is immediately available for post-calculation and invoicing. Additionally, Valoon enables a professional customer communication and reporting, by automatically generating illustrated completion reports, for example. This not only increases your efficiency but also enhances your customers’ satisfaction.
Property management, maintenance & service, facility management: Quick response and seamless documentation are key
In the field of property management, maintenance & service, as well as facility management, a quick and efficient troubleshooting is often the most important. Our software helps you swiftly receive reports from tenants or users and immediately forward them to the responsible technician. All communication and the measures taken are centrally documented, which is particularly valuable for recurring maintenance tasks or in warranty cases. This leads to an improved communication with tenants and owners, as inquiries are processed transparently and documented traceably. The ability to digitally create and have service reports signed on-site, like apps such as Addigo do, promotes transparency and trust.Valoon in comparison: Why simplicity and messenger integration make the difference
When you’re looking for suitable software for project management and communication in the trades, you often face a huge selection. We at Valoon clearly position ourselves here with a unique approach: We combine the strengths of comprehensive trade communication app with the simplicity and familiarity of messenger services. It is this focus that significantly distinguishes us from many traditional and specialized solutions on the market. And this is exactly what makes us the ideal choice for future-oriented craft businesses that value efficiency and employee acceptance.
Different from the others: Our differentiation from traditional project management tools
Many traditional project management tools are often complicated to use and require intensive training. Our experience shows: In the trades, especially with outdoor employees, this often leads to acceptance issues. Valoon consciously sets a counterpoint here: Our focus is on simplicity and user-friendliness. The integration of messenger services like WhatsApp means that your employees do not have to learn a new, complicated software but can use their familiar communication channels. The trick is the automatic structuring of unstructured data in the background. A simple message or photo thus becomes a valuable, traceable project date without the user having to fill out complex forms. This approach significantly lowers the hurdles for digitization.
In comparison with specialized industry software: Flexibility meets functionality
Specialized industry software often offers a deep range of functions for specific trades but can quickly reach its limits in terms of flexibility and adaptability. In contrast, we designed Valoon as an industry-wide trade communication app solution that features a broad range of functions and still remains easy to use. While some solutions like or Bautagebuch+ are very specific, we offer you with Valoon an integrated platform for communication, task management, documentation, and reporting. Another important aspect is the cost efficiency. With our SaaS approach and avoidance of unnecessary complexity, we can offer an attractive pricing model that is also absolutely fair for smaller and medium-sized businesses. The increase in productivity through construction apps is a central goal that we pursue with an optimal price-performance ratio.
Why Valoon is exactly the right choice for your craft
Valoon is the right choice for your craft business because we understand your specific needs and provide a solution that actually works and is gladly used by your employees.. The Simple implementation and use of our trade communication app ensures that you can quickly benefit from its advantages. The high acceptance among employees, driven by messenger integration and the intuitive interface, is a crucial success factor – we hear that over and over again. This leads to a rapid return on investment, as time savings, reduced errors, and increased overall efficiency are achieved. Unlike isolated solutions, where data must be cumbersome moved between different applications, Valoon provides a central hub for all project-related information and communications. We firmly believe that our solution sustainably improves the communication between the construction site and the office .Valoon in action: Real success stories and measurable benefits for craft businesses like yours
The theory behind an innovative trade communication app often sounds good, but practical successes and honest feedback from our users show what Valoon really has to offer. We are extremely proud that numerous craft businesses from various fields are already benefiting from our solution and have significantly improved their daily workflows. These success stories are the best proof for us that our focus on simplicity, messenger integration, and user-friendliness is exactly the right path to drive digitalization in the craft forward and create real value for you.
- Time savings: Significant reduction of workload through automated documentation processes and quick information transfer.
- Improved project overview: Centralized, project-related storage of all relevant data for seamless tracking.
- High employee acceptance: Use of familiar messenger services lowers barriers and promotes quick adoption of the software.
- Reduced error rate: Minimization of misunderstandings and transmission errors through clear digital processes.
- Increased customer satisfaction: Faster processing of inquiries and more professional project documentation.
From practice for practice: Examples from various craft sectors
The application fields of Valoon are as diverse as the craft itself. For example, a medium-sized construction company drastically improved its communication on the construction site.By using our app for daily coordination and photo documentation via WhatsApp, misunderstandings were reduced, and the construction management always had an up-to-date overview of the project progress – a real game changer! An electrical installation company, on the other hand, optimized its order processing:Service reports and material consumption are now recorded digitally on-site, which speeds up invoicing and minimizes errors. In facility management, a service provider was able to professionalize the customer communication, by processing reports of disturbances faster and transparently documenting their completion. These examples show how flexibly Valoon can be used and solves very concrete problems.
What our users say: The benefits of Valoon first-hand
Our customers repeatedly highlight similar benefits they experience through the use of Valoon as their central trade communication app . At the top of the list are the time savings and efficiency increase.Through the automatic structuring of information and the reduction of manual inputs, companies gain valuable time that they can invest directly into their core business. Improved collaboration and transparency is also frequently mentioned. All project participants have access to the same current information, making alignment easier and avoiding mistakes. Last but not least, many users report a wird ebenfalls häufig genannt. Alle Projektbeteiligten haben Zugriff auf dieselben aktuellen Informationen, was die Abstimmung erleichtert und Fehler vermeidet. Nicht zuletzt berichten viele Anwender von einer higher customer satisfaction, as inquiries are processed faster and projects are documented more professionally. This positive feedback reassures us in our approach to offer one of the “easiest project management software in the world.”
Your top advantages with the Valoon communication app at a glance
Here are some of the key benefits you can achieve by using our Valoon communication app:
- Significant time savings: By automating documentation processes and quickly transferring information via familiar messengers, your employees save valuable working time every day – time you can utilize better!
- Improved project overview: All relevant data, from photos to tasks, is stored centrally and project-related. This allows for seamless tracking and better decision-making.
- Increased employee acceptance: Using familiar tools like WhatsApp lowers barriers and ensures quick and broad acceptance of the digital solution within the whole team – your employees will love it!
- Reduced error rate: Clear digital processes and avoidance of media disruption minimize misunderstandings and transmission errors. This saves nerves and costs.
Successfully introduce Valoon: Our tips for a smooth start in the craft
Introducing new software, even one as user-friendly as Valoon, requires a good strategy so that the transition is smooth and your team is fully on board. Don’t worry, we will support you in this process and ensure that you can leverage the full potential of our solution from the start. Careful planning and involving your employees are the most important ingredients for the long-term success of digitizing your communication and project management processes. Because the trade communication app wie Valoon, braucht eine gute Strategie, damit der Übergang glatt läuft und Ihr Team voll mitzieht. Keine Sorge, wir begleiten Sie bei diesem Prozess und sorgen dafür, dass Sie das volle Potenzial unserer Lösung von Anfang an ausschöpfen können. Eine sorgfältige Planung und die Einbeziehung Ihrer Mitarbeiter sind dabei die wichtigsten Zutaten für den langfristigen Erfolg der Digitalisierung Ihrer Kommunikations- und Projektmanagementprozesse. Denn die efficiency increase through craft software starts with a successful implementation.
Step by step to success: This is how you implement Valoon in your company
To successfully establish Valoon in your company, we recommend a structured approach. Start best with an analysis of your existing communication processes. Where does it lag? Where is there potential for improvements? Then define clear goals and requirements, that you want to achieve with the new app. Based on this, we will jointly select the suitable functions and modules from Valoon that are tailored to your needs. A crucial step is the training of employees and rollout support – we are here to help you with advice and assistance. After implementation, continuous optimization and adjustment are important to ensure that the software is used optimally and adapts to changing needs. Choosing the right app is crucial, as also shown by comparisons of. wichtig, damit die Software optimal genutzt wird und sich an veränderte Bedürfnisse anpasst. Die Auswahl der richtigen App ist entscheidend, das zeigen auch Vergleiche von .
Our best practices: How to use Valoon optimally in daily work
In order for Valoon to fully unleash its potential as your central trade communication app , a few best practices have proven effective. Establish clear communication rules and guidelines within your team: When is which channel used? What information needs to be documented how? Promote the regular use of all relevant functions and modules.The more routine the handling of the app becomes, the greater the benefit for all. It is particularly important to encourage the active participation of all employees.Gather feedback and demonstrate how the software makes daily work easier. The ease of use of Valoon, especially through the messenger integration, makes this easy for you. Remember that offline functionality, as highlighted by some apps like Craftnote, can be important for construction sites without constant internet connection – Valoon relies on the wide availability of messenger services that often still work even with a weak network.
What to look out for when selecting and implementing the app
When selecting and implementing an app for trade communication, you should keep the following points in mind:
- Offline functionality: Check whether the app works reliably without a constant internet connection, as connectivity on construction sites is often an issue. Valoon uses the established infrastructure of messaging services that can deliver messages even with low bandwidth.
- Integration capability: Ensure that the app can seamlessly integrate with your existing systems (e.g., ERP, accounting) to avoid data silos. Valoon offers an API for this.
- Data protection and security: Make sure that the app is GDPR-compliant and that your sensitive data is processed securely. This is of utmost importance to us at Valoon.
- Training effort: Choose an app that is user-friendly and requires minimal training. This greatly enhances team acceptance. Valoon’s messenger integration is a clear advantage in this regard.
The future of trade communication: Trends, developments, and how Valoon prepares you for them
Digital transformation in the trades is not a sprint, but a marathon. New technologies and changed working methods will continue to shape communication and project management in the future. As a provider of an innovative trade communication app it is our ambition at Valoon not just to observe these developments but to actively shape them. We want to continually provide you with a future-proof solution and therefore continuously invest in the further development of our platform to meet increasing demands and maximize efficiency in your trade business.
What lies ahead? Trends and developments in digital communication
In the field of digital communication for trades, some exciting trends are emerging. Artificial intelligence (AI) and automation will play an increasingly significant role, for example, in the automatic evaluation of data or predictive planning. Technologies such as Augmented Reality (AR) and virtual collaboration could revolutionize the way planning and communication are handled on construction sites – similar to the visions for . So-called No-Code/Low-Code platforms enable even technically less skilled users to make customizations to their software and create their own small applications. Additionally, the integration of telematics data from vehicles and machinery to optimize deployment planning and maintenance is an important trend, exemplified by the .
How Valoon is preparing for the future: Always in tune with the times
We at Valoon are firmly committed to continuously developing our trade communication app and adapting it to the future needs of the trades. For us, this means the integration of new technologies and features, as soon as they provide genuine added value for you as a user. We are closely monitoring developments in AI and assessing potential applications for further automating your processes. The openness of our platform through a high-performance API already enables connections to other systems and will continue to play an important role in the future. Additionally, we rely on partnerships with other providers of trade software, to offer you a comprehensive digital ecosystem and simplify the use of digital tools for tradespeople even further.
Even more tech talk: Further developments and how we integrate them
The landscape of digital tools is developing rapidly – and we are keeping up! An important aspect is the improved mobile data capture, which goes beyond basic messaging functions. This includes specialized capture forms for measurements or defect reports that are directly integrated into the trade communication app . The ability to take digital signatures directly on mobile devices, as some offer, significantly speeds up approval processes. Furthermore, the linking of communication data with geoinformation is gaining importance to optimize travel times or visualize the current locations of team members in the field. Valoon is attentively charting these trends to continually enhance our own platform and maximize the benefits for you as a trade business.Valoon: Your future-proof solution for top communication and smart project management in the trades
Optimizing your communication and project management is crucial to being successful in today’s competitive landscape as a trade business. That’s exactly what we offer you with Valoon: an innovative and incredibly user-friendly trade communication app, tailored specifically to meet the needs of your industry. By seamlessly integrating everyday messaging services into a powerful project management platform, we put an end to information chaos and lower the barriers to digitalization. Our solution helps you save valuable time, reduce errors, and sustainably improve collaboration between office and field – we promise!
In short: The key benefits of Valoon for you
The Valoon trade communication app offers you a wide range of benefits: You benefit from a drastically simplified data capture directly through familiar messengers like WhatsApp. Unstructured messages are automatically transformed into valuable project data. The central task management and intelligent reporting ensure transparency and efficiency in your processes. Thanks to the cloud-based architecture, you have access to your project data anytime and from anywhere. The automated translation into over 50 languages effortlessly overcomes communication barriers. Most importantly, Valoon reduces the training effort and promotes acceptance among your employees, leading to rapid amortization. This makes the task management in trades. a piece of cake.
A small look into our workshop: How we continue developing the platform
We at Valoon GmbH are passionately dedicated to continuously enhancing our platform and adapting it to the changing demands of the trades. We are planning to integrate additional intelligent features based on artificial intelligence to further optimize data analysis and process automation for you. Expanding our API interfaces for even deeper integration with other industry-specific software solutions is also at the top of our roadmap. Our goal is to always provide you with the most innovative and user-friendly app for trade communication, which secures your competitiveness in the long run and elevates the team communication on the construction site to a new level.
What are you waiting for? Start digitizing your communication now!
The Valoon trade communication app is your chance to optimize communication and project management in your trade business and make it future-proof. With our solution, you simplify data capture, improve the flow of information, and sustainably increase the efficiency of your projects. The seamless integration of messaging services ensures high acceptance among your employees and minimizes the training effort. Valoon is more than just software – we see ourselves as your partner for a successful digital transformation. Seize the opportunity to revolutionize your workflows and secure a decisive competitive advantage. Now is the perfect time to actively pursue the digitization of your communication. Contact us today for personalized consulting and find out how Valoon can support your business as well. We look forward to shaping the future of your company together with you!
Our employees are already using WhatsApp for construction site communication. Does a dedicated app like Valoon really provide added value?
Yes, absolutely! While WhatsApp is good for quick coordination, the Valoon app automatically converts these unstructured messages into structured project data . Photos, voice notes, and texts are directly assigned to the correct project, tasks can be created, and reports generated. This way, no information is lost and the documentation is seamless, without your employees needing to leave their familiar messenger.
How complicated is the introduction of a new communication app like Valoon in our trade business?
We have developed Valoon so that the introduction is particularly easy . Since your employees can continue to use familiar messengers like WhatsApp, the training effort is minimal. The intuitive operation and our support ensure a quick acceptance in the team and a smooth transition.
Isn’t a communication app for tradespeople very expensive, and does it pay off for smaller businesses?
Valoon is designed as a cost-effective SaaS solution . Through the time savings in documentation, the reduction of errors and the and improved efficiency in project execution, the investment often pays off very quickly. Many of our customers report a significant increase in efficiency, which more than offsets the costs.
How does the Valoon app specifically improve the flow of information between the construction site and the office?
Valoon creates a central platform, where all project-related information and communications are consolidated. Messages from the field via messenger are automatically structured and made available to the office in real-time. This avoids misunderstandings, accelerates decisions, and ensures seamless collaboration.
Can employees without significant technical knowledge easily use the Valoon app?
Definitely! The core of Valoon is the integration of common messaging services. Your employees communicate in an environment they already know and use daily. This makes the operation extremely easy and intuitive, even for technically less skilled colleagues.
Our construction site teams are often multilingual. Does the Valoon app support that?
Yes, Valoon offers an automatic translation feature in over 50 languages. This greatly facilitates communication in multinational teams and helps to easily overcome language barriers and avoid misunderstandings.
What distinguishes Valoon from other project management or trades apps on the market?
Valoon’s unique selling point is the combination of extreme simplicity and seamless integration of messengers like WhatsApp. We automatically convert everyday communication into structured project data, without users needing to learn complex software. This focus on user-friendliness and intelligent data processing sets us apart.
How does Valoon ensure data protection, especially when using WhatsApp?
Valoon itself is GDPR-compliant by design. The data sent via messengers is securely processed and structured by our platform. For the use of WhatsApp in a business context, we recommend considering the company policies and the WhatsApp Business API to fully meet data protection requirements. Valoon helps transfer information from WhatsApp into a controlled system .
