The core challenges in the daily life of project managers
Project managers are under enormous pressure every day as they coordinate complex projects with up to 20 or more subcontractors. One of the biggest hurdles is the unstructured communication, which often occurs through countless channels such as email, phone, and private messaging services. This leads to an information chaos where important agreements are lost, and misunderstandings are pre-programmed.
Another problem is the high administrative effort. The manual creation of daily construction reports, photo documentation, and defect management takes up several hours each day. This time is lost for the actual supervision and control of the construction site. Without digital tools, seamless and legally secure documentation is hardly achievable.
These inefficient processes not only lead to delays in the construction workflow but also carry significant legal risks. Incomplete documentation can result in financial losses of 10% of the project volume or more in case of later disputes regarding defects or billing. Therefore, the need for a centralized digital solution is undeniable.
Increase efficiency with a centralized project manager app
A specialized tools for project manager app consolidates all necessary functions and significantly increases efficiency on the construction site. According to a study, digital construction documentation can save up to 80% of the time spent on it. Instead of painstakingly gathering information, all data is available in one place and accessible to all project participants in real-time.
Modern apps offer a variety of tools that make everyday work easier. Here are some of the most important features:
- Digital daily construction log: Capture all relevant data such as weather, personnel, and construction progress directly on site in just 5 minutes.
- Task management: Assign tasks directly to the responsible individuals and track their completion transparently.
- Photo documentation: Take photos, annotate them, and automatically assign them to the correct process.
- Defect management: Document defects in a legally compliant manner with a set deadline and direct notification of the responsible subcontractor.
- Time tracking: Record working hours digitally and project-related, simplifying payroll and further calculations.
The central availability of all plans and documents reduces errors by up to 30%. By using a comprehensive construction site app collaboration between the office and construction site becomes seamless. This allows more time for the essential tasks of project management.
Legally secure construction documentation at the push of a button
Construction documentation is a central obligation of the project manager according to HOAI and VOB/B, yet it is often neglected. A digital solution ensures that all processes are documented seamlessly and fraud-proof. This is crucial in case of a dispute and can protect your company from claims amounting to six figures.
A good app for photo documentation automatically timestamps each image and saves it with location data. All data is securely stored in the cloud and accessible even after years. This creates a solid basis for evidence in case of uncertainties or legal disputes.
The advantages of digital documentation are manifold:
- Completeness: All information, from weather data collection to acceptance protocols, is captured centrally.
- Proof value: Timestamps and immutable storage make documentation usable in court.
- Transparency: All project participants have access to the same, up-to-date information.
- Time savings: Reports are automatically generated, making manual post-processing in the office unnecessary. A project manager saves up to 2 working days per month.
Digital documentation reduces the error rate by over 70%. This not only secures legal compliance but also improves the quality of the entire construction project. The switch to a digital solution for defect management is therefore an investment that pays off quickly.
Communication without barriers and misunderstandings
On construction sites, many different cultures and languages meet, making communication difficult. Private messengers like WhatsApp are not only problematic for data protection reasons (GDPR) but also lead to misunderstandings and loss of information. A professional app for project managers solves this issue with integrated and data protection-compliant communication tools.
Valoon goes a decisive step further: Through integration with WhatsApp and a live translation feature in over 20 languages communication with all employees on the construction site is greatly simplified. Employees do not need to install or learn a new app but can communicate as usual in their native language. All messages are automatically translated and legally documented.
This approach not only overcomes language barriers but also increases acceptance among employees on the construction site by more than 95%. Clear instructions and quick feedback reduce mistakes caused by misunderstandings by at least 40%. Die Digitalization of project management ensures a smooth and efficient flow of information between all parties involved.
Conclusion: Your advantage with Valoon
Choosing the right tools for project manager app is crucial for the success of your construction projects. A digital solution like Valoon not only reduces administrative effort and error-proneness but also creates legal certainty and transparency. You save valuable time each day that you can use for important tasks on-site.
The greatest benefits lie in simplicity, time savings, and legal certainty. Valoon has been specifically developed to overcome the hurdles of traditional construction software. As employees communicate via WhatsApp on the construction site, the training effort is virtually nil, and acceptance is maximal. All relevant data automatically and structurally flows into your daily construction log and documentation.
Optimize your processes, minimize your risks, and increase the efficiency of your projects. Experience how uncomplicated and powerful digital project management can be. Book your free demo now and see for yourself the benefits of Valoon.
More Links
Main Association of the German Construction Industry provides information on digitalization in the construction industry.
Fraunhofer Society presents research and development in the field of digitalization in construction.
FAQ
Is switching to a digital app for project managers complicated?
No, modern solutions like Valoon are designed for maximum simplicity. Since employees communicate via WhatsApp on the construction site, there is no training effort required. The office application is intuitive and ready to use in no time.
How is data security guaranteed with a project manager app?
Professional providers rely on servers in Germany and GDPR-compliant data processing. All data is transmitted encrypted and fraud-proof stored in the cloud to meet the highest security standards.
Does the app work without an internet connection on the construction site?
Yes, good project manager apps have an offline mode. You can record all data as usual on-site. Once an internet connection is restored, the data is automatically synchronized.
Can external partners such as subcontractors be integrated into the app?
Yes, with Valoon, you can invite all project participants for free. Communication and task assignment is done easily via WhatsApp, without the subcontractor having to install new software or pay for it.
What costs are associated with a project manager app?
The pricing models vary. Valoon offers a transparent model where costs only apply to users in the office. The use for employees on the construction site is completely free of charge, which facilitates implementation throughout the company.
How quickly can savings be achieved through an app?
Time savings occur immediately. By automating routine tasks like creating daily construction reports, project managers save up to two hours daily from day one. The investment often pays off within the first month.
