In this blog post, you’ll learn everything you need to know about PDF templates for timesheets on the construction site. Recording working hours is essential for construction companies to create accurate payroll and comply with legal requirements. We will answer how a timesheet looks, what mandatory information must be included, and which regulations apply – including a free template for download and a step-by-step guide on how to fill it out correctly.
Why are timesheets on the construction site indispensable?
Timesheets on the construction site are more than just paperwork – they are an absolute must! Without them, it becomes difficult to accurately represent working hours, calculate wages correctly, and comply with all legal requirements. Especially in the construction industry, where working hours and activities can change daily, a clean and accurate recording of hours is essential.
- Fairly compensating employees: Only with accurate time recording can payroll be processed correctly.
- Legal certainty: In the event of audits by the tax office or customs, complete timesheets are mandatory.
- Avoiding mistakes: Unclear or incomplete documentation can lead to conflicts and claims for repayment.
What does a timesheet look like in construction?
A timesheet should be clear and contain all necessary mandatory information. The structure can vary, but commonly includes:
- Paper form: Handwritten directly on the construction site
- PDF template: Filled out on a PC or printed by hand
- Excel template: Digitally on a tablet or PC
Essential mandatory information (source: bauprofessor.de):
- Name and personnel number of the employee
- Date and construction site designation
- Start, breaks, and end of working hours
- Brief description of the activity
- Signature of the employee (and, if applicable, of the site manager)
Optional additional information:
- Overtime
- Weather-related interruptions
- Travel times to the construction site
Legal requirements
The Working Time Act (ArbZG) stipulates that a maximum of 10 hours may be worked daily, and 11 hours of rest time must be adhered to. Breaks must be documented. Violations can result in fines. (ArbZG)
The Minimum Wage Act (MiLoG) requires employers to record and retain working hours for at least two years. Subcontractors must also provide correct timesheets. (MiLoG)
How to fill out a timesheet correctly? (Step-by-step guide)
1. Enter employee data: Name, personnel number, date, and construction site.
2. Record working hours: Enter exact start and end times as well as breaks (e.g., 07:00–12:00, break 12:00–12:30, 12:30–16:30).
3. Activity description: Briefly note, e.g., “Masonry work on wall A.”
4. Signature: Employee and site manager should sign promptly after work ends.
Download PDF template for free
Our standardized PDF template for timesheets – simply print, fill out, and legally archive. Download here.
Conclusion
A PDF template for timesheets on the construction site saves time, ensures clear billing, and protects against legal risks. Whether handwritten or digital – accurate time recording is essential for every construction company.
Sources: bauprofessor.de, gesetze-im-internet.de, Freepik (Icons)
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