VOB Construction Meeting: How to Increase Efficiency and Legal Certainty for Your Construction Projects
We know that VOB Construction Meeting is a central pillar for the success of any construction project. It not only serves coordination but also legally protects all parties involved. In today’s complex construction world, with its tight schedules and many different trades, an efficiently conducted and legally sound construction meeting is simply essential to avoid costly mistakes and delays. Here at Valoon GmbH, we are well aware of the challenges in project management, especially in the construction industry. Our mission is to simplify data collection and processing and sustainably improve the flow of information between field and office. In this article, we want to provide you with a comprehensive guide on how to optimize your construction meetings and avoid typical pitfalls. Let’s discover together how modern approaches and digital tools can help you make your projects more successful. Feel free to contact us to learn how our solutions can revolutionize communication on your construction site. The importance of the VOB construction meeting for project success
Die Bedeutung der Baubesprechung nach VOB für den Projekterfolg verstehen
Believe us, a professionally conducted VOB Construction Meeting is so much more than just an information meeting. It is the critical control instrument, to keep an eye on the construction progress, coordinate trades, and identify and resolve potential problems early. According to the VOB, these meetings also have significant legal implications, particularly concerning deadlines, defects, and responsibilities. Consistent documentation within the framework of the construction meeting, for example through a detailed construction meeting protocol, protects all parties from later disputes and secures claims. Neglecting these meetings or being poorly prepared can quickly lead to misunderstandings, construction delays, and significant additional costs – underlining the importance of careful handling.
Objective of the article: Comprehensive analysis and practical implications for your VOB construction meeting
Our goal with this article is to not only present you with the dry theory of the VOB Construction Meeting but especially to provide you with practical recommendations. We will look at the legal framework, illuminate the responsibilities of the participants, and show you how to efficiently structure and conduct your construction meetings. A special focus is on avoiding common mistakes, understanding the importance of interim deadlines, and correctly handling incidental services. Moreover, we want to highlight how digital tools – just like the ones we develop at Valoon GmbH – can help you optimize the entire process of the construction meeting, from the invitation to the construction meeting to the digital documentation – thus saving time and resources. You will receive concrete tips from us to significantly improve the quality of your construction meetings and lead your projects confidently to success.VOB and construction meetings: Laying the foundation for legally sound building
To truly understand how important a structured VOB Construction Meeting is and why it is necessary, solid understanding of the regulations and definitions behind it is needed. The Construction Tendering and Contract Regulations (VOB) form the foundation for construction contracts in Germany – especially for public contracts but often also in the private sector. This knowledge is invaluable to avoid legal pitfalls and set the course for successful project execution. By examining Parts A, B, and C of the VOB more closely, you will also better understand the specific requirements for such a meeting and the associated obligations.
- The VOB (Construction Tendering and Contract Regulations) is a central framework in German construction law, consisting of VOB/A (Tendering), VOB/B (Contract Conditions), and VOB/C (Technical Contract Conditions).
- VOB/B is particularly relevant for construction meetings as it regulates execution deadlines, acceptance, claims for defects, and payments.
- Construction meetings (Jour Fixes) are regular gatherings of project participants for coordination, problem-solving, and progress monitoring.
- The legal foundations for construction meetings arise from the VOB/B (if agreed) and the BGB contract law, with precise documentation being crucial.
What is the VOB? Precise definition and relevance in construction law
Die Construction Tendering and Contract Regulations (VOB) is – like – a framework specifically developed for our German construction law. It is important to understand: it is not a law in the strict sense but rather like general terms and conditions that must be agreed upon between the contracting parties to be legally valid. However, its application is largely mandatory for public construction contracts. The VOB is divided into three parts:
- VOB/A (DIN 1960): This part regulates the awarding of construction services. It contains provisions for the tendering, bidding, and awarding procedures and is therefore particularly relevant for the phase before the actual contract conclusion.
- VOB/B (DIN 1961): Here you will find the general contract conditions for the execution of construction services. This part is of the utmost importance for ongoing construction meetings, as it regulates aspects such as execution deadlines, acceptance, claims for defects, and payments. Adhering to the rules laid out here is crucial for smooth project execution.
- VOB/C (ATV – General Technical Contract Conditions for Construction Services – DIN Standards): This part includes general technical contract conditions for construction services, which also function as DIN standards. They detail how specific construction services are to be performed professionally and which services are considered incidental services or require separate compensation. These details are often the subject of discussion in a construction meeting.
Understanding this structure is truly fundamental to correctly classify the various aspects of the construction meeting.
The construction meeting: Definition, purpose, and participants clearly defined
What exactly is a construction meeting, often referred to as a Jour Fixe? Very simply: a regular gathering of all essential project participants. Like , it primarily serves the exchange of information about project progress, coordination of the different trades, and timely resolution of arising issues. Typical participants in a VOB Construction Meeting include the client (i.e., the client), architects and specialists, the site manager as well as representatives of the executing companies. The aim is to efficiently manage the construction process, secure deadlines, and ensure quality of execution. A well-prepared checklist for the construction meeting can be a great help here. So, it can be said that the construction meeting is a truly proactive tool for conflict prevention and quality assurance.
Legal foundations: VOB, BGB, and contract law at a glance
Where do the legal foundations for a VOB Construction Meetingcome from? Well, they originate from various sources. Primarily, the VOB/B is decisive, provided it has been effectively incorporated into the construction contract. It contains specific regulations concerning the process and binding nature of agreements. Additionally, the general provisions of the Civil Code (BGB) on contract law (§§ 631 et seq. BGB) apply. In case of disputes, it is often examined whether agreements from a construction meeting can be regarded as binding contract modifications or additions. Therefore, precise documentation is essential. Research data suggests that even oral agreements in construction meetings can be binding under certain circumstances, particularly if they pertain to critical partial performances (see OLG Stuttgart, 10 U 124/20). Therefore, our tip: A clear contractual regulation for the conduct and documentation of construction meetings is always a good idea.Participation and duties in VOB construction meetings: How to fulfill your contractual obligations
Being present at a VOB Construction Meeting is not just a nice gesture but often a contractual obligation that can have far-reaching consequences if not fulfilled. It is really important that everyone – from the client to the individual tradesperson – knows exactly what participation duties and responsibilities are associated with it. Those who take these obligations lightly jeopardize not only the project’s success but also risk serious legal and financial disadvantages. Therefore, we say: Active and well-prepared participation in every such meeting is an absolute must.
Obligation to participate: Securing binding nature through contract and service specification
Where does the obligation to participate in a VOB Construction Meetingcome from? Most often directly from the construction contract itself or the associated contractual documents, such as the preambles of the service specification (LV). Our research shows that participation in Jour Fixes is often clearly stated in the preambles of the LV. By submitting a bid, the bidder accepts these conditions, making participation binding. Our advice: Therefore, examine all contractual documents very carefully before submitting a bid. If there is no explicit regulation, an obligation to participate can also arise from the general cooperation duties of the contracting parties necessary for the success of the construction project. The regular construction meeting serves for harmonization and is therefore often an implicit necessity.
Consequences of non-participation: From poor performance to exclusion
If someone repeatedly misses scheduled construction meetings without excuse, that can have serious consequences. The courts, as our research shows (e.g., Federal Procurement Chamber), classify this as significant poor performance in fulfilling the contract. This applies even if the actual construction work is defect-free. Such poor performance can, according to § 6e EU Abs. 6 No. 7 VOB/A (or § 124 Abs. 1 No. 7 GWB), even lead to the exclusion of the company from future public tenders. Participation in a VOB Construction Meeting is therefore not a trivial matter but a significant main performance obligation. Our tip: If you cannot attend, arrange for a representative in good time or request a digital construction meeting, to avoid negative consequences.
Duties of participants: Preparation, active participation, and protocol review
But mere presence is not enough. The duties of participants in a VOB Construction Meeting extend further. Preparing carefully according to the agenda is just as important as active participation. This means having relevant information ready, addressing questions, and constructively contributing to problem-solving. And one more important thing: the, ist genauso wichtig wie die aktive Teilnahme. Das bedeutet, relevante Informationen parat zu haben, auf Fragen einzugehen und konstruktiv an der Lösung von Problemen mitzuwirken. Und noch etwas Wichtiges: das construction meeting protocol review! This document often has evidentiary power. Therefore, all participants should check the protocol promptly for accuracy and completeness and raise any objections in writing in case of discrepancies. For silence can be interpreted as agreement. A construction meeting app, like the one we know, can really facilitate documentation and access to information and contribute to quality assurance. Actively participating in the construction meeting is thus simply a matter of diligence.Effective VOB construction meeting: Tuning structure and content for optimal results
A truly effective VOB Construction Meeting is the backbone of a well-managed construction project. Whether it runs smoothly depends significantly on a clear structure, a focused agenda, and professional moderation. What do we want to achieve? Maximum results in the shortest time possible, safe coordination of the trades, and proactive management of conflicts. Our research underscores: Inefficient, endlessly long meetings? They only lead to frustration and disinterest among the participants. That’s why it’s so important to view the construction meeting as a valuable tool that must be consciously designed and optimized.
- The focus of the construction meeting should be on the timely coordination of processes and trades, not on detail planning or additional work.
- A clear structure, an agenda communicated in advance, and a time limit (approx. 2 hours) are essential for efficiency.
- Legally sound protocol management, documenting decisions, tasks, and deadlines, is critical; digital tools can support this.
- Skillful moderation and conflict management are necessary to create a constructive atmosphere and keep project goals in sight.
Timely coordination: Focus on deadlines and processes instead of detailed discussions
What should the focus of a VOB Construction Meeting be? Clearly: on the timely coordination of construction processes and trades. This means discussing and coordinating deadlines, interim goals, and the necessary preliminary work for subsequent tasks. Our research suggests: Endless planning discussions, clarifying additional work or detailed billing questions should preferably be avoided in the main meeting. These topics often require a smaller group of participants and should be treated separately. The construction meeting is meant to manage current construction activities and ensure that all gears mesh on time. A clear separation of coordination and detail planning meetings is thus invaluable.
Structuring and agenda: Efficiency through clear processes and time management
For an efficient VOB Construction Meeting to take place, a clear structure and a prior communicated agenda are key. Our research recommends limiting the meeting to about two hours. A fixed agenda provided to all participants in advance allows for targeted preparation. The protocol from the last session should serve as a basis to follow up on open points. It is important that the protocol clearly states who is responsible for what and which deadlines apply, and that completed items are removed. The construction management has the responsibility to conduct the meeting result-oriented and time-efficient, which requires diplomacy and experience. A good protocol template for the construction meeting can help maintain structure.
Protocol management: Documenting decisions and responsibilities legally sound
Managing the protocol – this is a truly critical point at every VOB Construction Meeting. The protocol is not only a memory aid but also often has tangible legal evidentiary power. It must detail which decisions were made, which tasks were distributed, and which deadlines were agreed upon. Our research shows: Incomplete protocols? They only lead to more inquiries and follow-ups. Here digital tools, like our software here at Valoon GmbH, can really help, allowing direct documentation, even in plans, and providing central task management with real-time oversight. This is particularly important because anyone who remains silent about a faulty protocol is basically agreeing to it. Therefore, careful and timely documentation is crucial for a successful construction meeting.
Psychological aspects: Conflict management and moderation for constructive meetings
We all know it: Construction meetings can quickly become a breeding ground for conflicts due to differing interests and time pressure. Our research also points to the importance of psychological aspects and suggests that the presence of people with expertise in engineering psychology can be beneficial. Participants sometimes tend to prioritize their own work areas over the overall project goals. Therefore, skilled moderation by the site management is absolutely crucial. They must be able to recognize potential conflicts early, deescalate them, and foster a constructive atmosphere. Respectful communication, active listening, and the ability to find compromises are key competencies for the leader of a geschickte Moderation durch die Bauleitung absolut entscheidend. Sie muss in der Lage sein, potenzielle Konflikte frühzeitig zu erkennen, zu deeskalieren und eine konstruktive Atmosphäre zu fördern. Respektvoller Umgang, aktives Zuhören und die Fähigkeit, Kompromisse zu finden, sind Schlüsselkompetenzen für den Leiter einer VOB Construction Meeting. It’s about creating an atmosphere where everyone speaks openly with each other and works together on solutions.Interim deadlines in the VOB construction meeting: Having binding nature and consequences under control
Agreeing on deadlines is at the core of every VOB Construction Meeting. Special attention should be paid to so-called interim deadlines or intermediate deadlines. These can become binding through agreements in construction meetings, even if they are not explicitly stated in the original construction contract, and can have significant legal consequences. Understanding the legal framework for this, particularly in the context of § 5 VOB/B and current case law, is essential for every construction professional to minimize risks and secure claims. Therefore, it is extremely important to carefully document such agreements in the protocol of the construction meeting.
Binding interim deadlines: Agreement and documentation according to OLG Stuttgart
An important ruling from the Higher Regional Court Stuttgart (OLG Stuttgart, 10 U 124/20), which our research also references, clearly shows how important the interim deadlines agreed upon in construction meetings are. Even if the construction contract does not specify explicit interim deadlines, they can become effective through an agreement in a VOB Construction Meeting . According to OLG Stuttgart, it matters how critical the partial performance is for the ongoing construction process. If a partial performance is an essential preliminary work for other trades, that indicates a binding interim deadline according to § 5 Abs. 1 Sentence 2 VOB/B. It doesn’t even have to explicitly state “binding contractual deadline” in the protocol;the interpretation depends on the specific circumstances of the case. Therefore, precise documentation of the agreements and the underlying necessities within the framework of the construction meeting is crucial.
Consequences of non-compliance: From contractual penalties to termination
If a binding interim deadline agreed from a VOB Construction Meeting is not met, it can have serious consequences. The aforementioned ruling by OLG Stuttgart led to a construction contract being justifiably terminated and the contractor losing their payment claims. If the timely execution of a partial performance is critical for the overall progress of the project – for example, as a prerequisite for other trades – a delay is particularly serious. Possible consequences range from claiming contractual penalties (if agreed) to damages claims, up to the termination of the contract for good cause. Therefore, keeping the deadlines set in the construction meeting is not only a matter of organization but also provides legal security. A construction impediment according to VOB should be promptly and correctly reported.
Unilateral setting of deadlines: Prohibition to be aware of after contract conclusion
An important point our research highlights is: The client may not unilaterally set binding interim deadlines after the conclusion of the contract.The client cannot simply dictate new, binding deadlines for partial performances in a VOB Construction Meeting unless these are agreed upon by consensus. Such deadlines must either be included in the contract from the outset or be established and documented through mutual agreement during the project, such as in a construction meeting. This once again underscores the importance of cooperative collaboration and clear communication between all contracting parties. Clients are well advised to jointly establish necessary interim deadlines in conversation and to document them accurately.Incidental services in the VOB construction meeting: How to achieve clarity on costs and obligations
What is often discussed in a VOB Construction Meeting ? The scope of owed services, particularly the differentiation between main services, incidental services, and special services. According to VOB/C, certain services must be understood as incidental services that belong to the contractual obligation even without explicit mention in the service specification (LV). Understanding these regulations clearly is super important for correct calculation, smooth project execution, and to avoid disputes over additional compensation. The construction meeting is the perfect platform to bring such ambiguities regarding the scope of services to the table early on and clarify them.
Definition and distinction: Incidental services vs. special services according to VOB/C
What exactly are incidental services? According to § 2 Abs. 1 VOB/B in conjunction with the relevant ATV DIN standards of the VOB/C, they are inseparably linked to the main service and are considered part of the contractual obligation even if they are not explicitly listed in the service specification. Section 4.1 of ATV DIN 18299 (General Regulations for Construction Work of All Kinds) contains a general list of such incidental services. Specific ATV DINs for individual trades (e.g., DIN 18330 for masonry work) further specify them. Special services, on the other hand, must be clearly stated in the LV and will be paid separately. Our research also shows that incidental services can indeed be listed in the LV and then count as partial services with their own unit prices. This exact distinction is often a topic in the VOB Construction Meeting and requires a careful examination of the contractual documents and the VOB/C.
Scaffolding: A special case of incidental service and its cost allocation
Scaffolding is a classic example of the differentiated treatment of services within the framework of the VOB and is often discussed in the VOB Construction Meeting . Our research indicates: For rough construction trades, scaffolding is generally considered an incidental service.For finishing trades, however, it is only considered an incidental service if the working height does not exceed 3.50 meters above the working surface of the scaffolding. This distinction is crucial for cost calculation and distribution. If scaffolding is needed that exceeds this height or is required for multiple trades, responsibility and remuneration should be clearly defined in the contract or, at the latest, clarified and documented in a construction meeting to avoid future conflicts.
Calculation and billing: Correct consideration in the offer and at the VOB construction meeting
Correctly accounting for incidental services in the calculation is crucial for the profitability of an offer. If an incidental service is not explicitly listed as its own item in the service specification, its costs must be included in the general business costs (AGK) and in the unit prices of the main services. However, if an incidental service is listed as a normal position in the LV, it requires a separate calculation of the unit price. Our research suggests that there is a trend to increasingly view site setup as partial services. In the VOB Construction Meeting you can also clarify questions about the billing of services, especially when uncertainties exist regarding whether a service should be classified as an incidental service, special service, or already compensated partial service. Being open about this and documenting everything well is essential, especially regarding acceptances according to VOB..Digital transformation: How to optimize your VOB construction meeting in the 21st century
Digitalization is also unstoppable in the construction industry, offering huge opportunities to optimize traditional processes like the VOB Construction Meeting. Modern software can help us become more efficient, increase transparency, and improve collaboration among all project participants. This is precisely where we at Valoon GmbH focus our mission, by simplifying data collection and processing and optimizing the flow of information. Integrating digital tools into the flow of a construction meeting can significantly enhance the quality of results while reducing the administrative burden.
Digital documentation: Efficiency enhancement and transparency through software
What often consumes the most time in connection with the VOB Construction Meeting is creating and distributing protocols. Digital tools for protocol – like the ones our Valoon platform offers – can enormously expedite and improve this process. Our research indicates that software like CENDAS (an example of such tools) allows for direct documentation in plans, task creation, and real-time oversight. The result? Fewer inquiries and follow-ups., as information is centrally and currently available. Decisions, responsibilities, and deadlines from the construction meeting can be recorded digitally immediately and made accessible to all relevant individuals. This not only increases efficiency but also accountability and traceability. A software for construction meeting minutes is therefore an investment that truly pays off.
Digital communication: platforms for smooth collaboration with subcontractors
The coordination of subcontractors – that’s another critical point that is often discussed in the VOB Construction Meeting . Here, digital communication platforms can be invaluable. We at Valoon GmbH rely on the easy integration of common messaging services (especially WhatsApp), so that field staff can use familiar tools while information is organized within the system. Our research mentions the ability to assign tasks directly on a digital construction plan, including deadlines and relevant information. This can help overcome language barriers more easily and improve the clarity of instructions that arise from a construction meeting. With a central platform, all subcontractors are always on the same page, and tasks can be processed efficiently.
Virtual participation: Flexibility and efficiency through digital construction meetings
We know that not everyone can always participate in person at every VOB Construction Meeting meeting. As home office becomes more accepted and we want to reduce travel time and costs, virtual participation options are becoming increasingly attractive. Our research suggests that digital participation options should be coordinated best with the client. Modern conferencing tools enable full participation with video, audio, and screen sharing. This can increase flexibility and ensure that important decisions can be made even in the absence of key individuals. Of course, a digital construction meeting requires good technical equipment and discipline, but it can be a truly valuable supplement or alternative to the traditional construction meeting, especially for cross-regional projects or short-term decisions.Legal security and documentation: Strengthening the foundation of every successful VOB construction meeting
Clean and accurate documentation – that is essential for legal security in construction, and the VOB Construction Meeting plays a key role here. The minutes of these meetings are not only meant to help remember everything, but they are often crucial evidence in case of disputes. Those who take their documentation obligations seriously protect all involved from unjustified claims and help avoid misunderstandings from the outset. That’s why it’s so important to integrate the results of a construction meeting into the overall project documentation.
- Minutes of VOB construction meetings are central pieces of evidence and must be integrated into the construction diary.
- Participants should actively review the minutes and raise formal objections in case of discrepancies, as silence can be considered agreement.
- Comprehensive documentation (invitation, agenda, minutes, correspondence) minimizes risks and creates transparency.
- Important aspects of good documentation are completeness, accuracy, timeliness, and traceability.
Construction diary: Integrating minutes of the VOB construction meeting as a central piece of evidence
The construction diary – it is a central tool for documentation on the construction site. Our research emphasizes: Minutes of construction meetings must absolutely be included in the construction diary. They serve as formal proof of decisions made, agreements, instructions, and identified problems during the VOB Construction Meeting. When issues arise due to construction delays, defects, or additional costs, the construction diary, including the detailed minutes of the construction meeting, can be the decisive piece of evidence. That’s why it’s super important that these minutes are created quickly, completely, and accurately and integrated into the digital construction diary to ensure traceability and protect against later ambiguities.
Proactive documentation: Protecting against liability claims through careful review of minutes
Craftspeople and other contractors should take the initiative regarding the documentation of the VOB Construction Meeting . Our research recommends: Always check the minutes created very carefully and raise formal objections promptly to any errors or omissions. For those who remain silent on a minute usually agree. Personal, careful notes or at least detailed notes during the construction meeting can help verify the official minutes for accuracy. This proactive approach protects one against future liability claims, especially if defects or damages could be traced back to erroneous agreements or instructions that were not accurately reflected in the minutes. The construction meeting app can assist in linking personal notes and photos directly.
Comprehensive documentation: Minimizing risks and creating transparency for all parties involved
Comprehensive documentation around the VOB Construction Meeting not only legally secures but also fosters transparency and trust among all project participants. This includes not only the minutes themselves but also the invitation to the construction meeting with a clear agenda, distributed documents, and any follow-up correspondence. For example, if deadlines for partial services are agreed upon during a construction meeting, it is crucial to document this precisely to avoid later discussions about their binding nature (see the OLG Stuttgart ruling). Digital systems, like the ones we offer at Valoon GmbH, can help store all important information centrally and make it versioned accessible, which significantly supports risk minimization.
Important aspects of documentation
To ensure your documentation during the construction meeting is really good, you should pay attention to the following points:
- Completeness: All participants, discussed topics, decisions, tasks, and deadlines must be recorded.
- Accuracy: The content must accurately reflect the actual course and results of the meeting.
- Timeliness: The minutes should ideally be created and distributed immediately after the construction meeting, so that memories are still fresh, and quick reactions are possible.
- Traceability: The documentation should be structured so that third parties can understand the course and results of the meeting.
Successfully mastering a VOB construction meeting: Your path to efficient and legally secure construction projects
Die VOB Construction Meeting – this is a powerful tool for every professional in construction. How it is handled largely determines the success, efficiency, and legal reliability of construction projects. In this article, we have seen: Careful preparation, structured execution, and thorough documentation are simply essential. Observing the VOB rules, understanding how binding agreements are, and proactively utilizing digital tools are key factors in fully exploiting the potential of these important meetings and avoiding typical pitfalls. We at Valoon GmbH have specialized in supporting you with innovative software solutions in optimizing your communication and project management processes.
Summary of the key findings for your next VOB construction meeting
To sum it up: A successful VOB Construction Meeting is based on several important pillars: Being present and actively participating is often a contractual obligation and can have consequences if neglected. A clear structure, an agenda, and good time management prevent one from getting lost in endless discussions. The minutes are not just documentation, but a piece of evidence – precision and timely review are crucial here. Special caution is advised when agreeing on interim deadlines that can also be verbally binding . Knowing what ancillary and special services are helps avoid calculation errors and disputes. And last but not least, digitization offers enormous opportunities, from the software for construction meeting minutes to the digital construction meeting itself, to simplify and enhance the processes surrounding the construction meeting.
The strategic importance of the VOB construction meeting for successful construction projects
It cannot be stressed enough how strategically important a professionally conducted VOB Construction Meeting is. It is the central place for coordination, conflict resolution, and quality assurance. Regular and well-documented meetings allow early detection of risks, can correctly address construction delays per VOB and ensure the flow of information among all parties. The result is not only better control over schedules and costs but also improved collaboration and fewer legal disputes. Therefore, if you invest in the quality of your construction meetings, you invest in the overall success of your construction project. Using a well-thought-out checklist for the construction meeting can help ensure no important point is overlooked.
Outlook: Future developments and how Valoon can support you
The construction industry is in transition, which we all feel. Topics like Building Information Modeling (BIM), sustainability, and the skilled labor shortage will further change the requirements for project management and thus for the VOB Construction Meeting in the future. Digital assistants are becoming increasingly important to master complexity and improve efficiency. We at Valoon GmbH are your partner in tackling these challenges. Our software, which transforms normal messaging communication into structured project data, aims to make it easy for you to enter into digitalization and sustainably improve the flow of information between the field and the office. We help you prepare your construction meetings and the associated processes for the future.
Optimizing your VOB construction meetings – this is a crucial step toward more efficiency and legal security. With the right tools and the right know-how, you can avoid costly mistakes and lead your projects to success with confidence. At Valoon GmbH, we provide innovative solutions specifically tailored to the needs of the construction industry. Our platform simplifies data collection, improves communication, and ensures comprehensive documentation – also in the context of the VOB Construction Meeting.
If you are saying now: ‘Yes, I want to elevate my project management processes to the next level!’ and want to take advantage of digital tools for your construction meetings, now is exactly the right time. Contact us today for a personalized consultation and learn how Valoon can help you make your construction projects more efficient and successful. Register for a demo and discover for yourself how easy project management can be – with perhaps the simplest software in the world.
What is the main purpose of a VOB construction meeting?
The main purpose is the efficient coordination of all trades, the early problem-solving and the securing of construction progress according to VOB. It serves not only as an exchange but is a critical management tool.
Is participation in a VOB construction meeting always mandatory?
Yes, participation is often contractually stipulated, e.g., in the preface of the specifications (LV). By submitting a bid, these conditions are usually accepted.
What happens if I repeatedly miss a VOB construction meeting?
Repeated absence can be regarded as significant poor performance and, in the worst case, lead to exclusion from future public tenders (§ 6e EU Abs. 6 No. 7 VOB/A).
How can I make a VOB construction meeting more efficient?
By having a clear agenda, a tight time management (about 2 hours), focusing on temporal coordination instead of detailed planning and using digital tools for minute-taking and task tracking.
Are deadlines agreed upon in a construction meeting always binding?
Yes, deadlines agreed upon in construction meetings can be legally binding , especially if they are crucial for construction progress (see OLG Stuttgart). Therefore, accurate documentation is essential. Must participation in construction meetings be compensated separately?.
Muss die Teilnahme an Baubesprechungen gesondert vergütet werden?
Whether participation is considered a ancillary service (included in the price) or a separately compensated special service depends on the contractual agreements and the VOB/C . This should be clarified in advance.
How can digital software assist with VOB construction meetings?
Software such as that offered by Valoon GmbH simplifies minute-taking, enables central task management and even transforms messenger communication into structured data , which improves information flow.
Why is an accurate protocol of the VOB construction meeting so important?
An accurate minute serves as a crucial piece of evidence in case of discrepancies, documents binding agreements and responsibilities and creates legal certainty for all parties involved..
