The core problem: Why traditional methods no longer work for installers
The everyday work life in the HVAC trade is complex. Multiple construction sites run in parallel, teams must be coordinated, and material shortages must be avoided. At the same time, the shortage of around 250,000 skilled workers in Germany increases the pressure on every single employee. Traditional methods such as paperwork, uncoordinated calls, and unstructured WhatsApp groups lead to information losses and errors. These inefficient processes cost not only nerves but also, according to industry experts, up to 15% of productive working time. The lack of a central overview makes proactive planning nearly impossible. As a result, coordinating personnel and resources becomes a daily struggle that jeopardizes the profitability of each individual order.
The digital toolbox: Increase efficiency and manage projects clearly
Digitalization is the key factor in increasing efficiency in the trade. A central Project management software for construction consolidates all information in one place, from order planning to time tracking. Instead of relying on different programs and notes, the office and the construction site have access to the same up-to-date data in real-time. This reduces administrative effort by up to 10 hours per week and minimizes sources of error. Companies that automate their processes this way experience up to 30% higher profits. Digital planning allows for optimal utilization of employees and a transparent overview of all projects. This structure is the foundation for economic success in a competitive market.
Legally compliant documentation: Your shield in disputes
A comprehensive construction documentation is often the decisive factor when it comes to enforcing payment claims. In many cases, craft businesses fail because evidence of provided services or disruptions is missing. A digital Measurement app for sanitary and photo documentation created directly on site provide relief here. They not only save valuable working time but also create legally sound evidence in accordance with VOB and ÖNORM B2110. The following points should be documented digitally:
- Daily construction reports with weather data
- Photo documentation of construction progress
- Services rendered and materials consumed
- Disruptions and concerns registrations
- Measurements and hourly wage sheets
Clean documentation not only secures your payment claims but also accelerates invoice approval by the client. Thus, a tedious obligation becomes a tool for securing liquidity.
Optimize workflows on the construction site: Control time, materials, and tasks
Efficient project management for installers shows its strength directly in the field. Digital tools significantly simplify daily tasks. With a modern contractor software employees can record their working hours with just one click and assign them directly to the right project. This saves up to 30 minutes of manual follow-up per employee each day. Defects are documented via photo and immediately forwarded as a task to the responsible person, reducing the time for rectification by up to 50%. The digital recording of services and material consumption allows for accurate recalculation and prevents that even a single screw goes uncharged. These optimized processes not only relieve the workers on site but also significantly reduce the administrative burden in the office.
Communication hub at the construction site: Why WhatsApp alone is not the solution
WhatsApp is used on almost every construction site, but using it for business purposes poses a significant risk. The service is not GDPR-compliant as contact details are transferred to servers in the USA without explicit consent from all contacts. This can lead to hefty fines during an audit. Furthermore, vital information and photos are lost in countless chat groups and are later not legally retrievable. A professional app for contractor communication is therefore essential. It offers the same easy operation as a messenger but stores all data related to projects and in compliance with data protection on German servers. This way, you combine quick coordination with the necessary legal and organizational security.
Valoon: The bridge between the construction site and the office
Valoon addresses this by solving the central problems of project management for installers. Valoon leverages the high acceptance of WhatsApp, without accepting its downsides. Your staff on site communicate as usual via WhatsApp – they don’t have to learn or install a new app. However, all messages, images, videos, and documents are automatically read by Valoon and legally safely and project-relevant stored in a central web application for the office. This creates a seamless documentation without extra effort. Daily reports, time sheets, and photo documentation are generated automatically. The special thing: The use for your employees on site is completely free of charge. They benefit from simple, multilingual communication with live translation while simultaneously laying the foundation for efficient and legally sound project execution. This saves time and increases efficiency.
Conclusion: Your advantage with Valoon
Modern project management for installers is the key to greater efficiency, legal security, and ultimately more profit. It resolves communication chaos, creates seamless documentation, and relieves your entire team. With Valoon, you rely on a solution that has been specifically developed for practical application in the trade: Simplicity for the construction site, efficiency for the office, and legal security for your entire company. Overcome the hurdles of digitalization and focus fully on your core business again. Secure your free demo now and see how Valoon can revolutionize your project management in just one day.
More Links
Wikipedia provides a comprehensive overview of the topic of project management.
German Chamber of Industry and Commerce (DIHK) provides current results of its economic survey.
Fraunhofer Institute informs in a press release about the potential of digitalization in the trade.
FAQ
How does Valoon improve project management for our installation business?
Valoon simplifies communication and documentation by using the familiar WhatsApp interface for your employees. All data is automatically and legally safely archived in the background. This creates seamless daily reports and photo documentation without extra effort, increasing efficiency and enhancing legal security.
Do my employees have to install a new app?
No. That is the great advantage of Valoon. Your workers on site and in the field can continue using WhatsApp as usual. There is no training effort and no acceptance issues since nothing changes for your team on-site.
Is communication with Valoon really GDPR-compliant?
Yes. Although input is done via WhatsApp, all data is processed and stored on secure German servers. There is no unauthorized sharing of contact data. Valoon acts as a GDPR-compliant bridge between simple communication on the construction site and secure documentation in the office.
What does Valoon cost for my team on the construction site?
For the employees on the construction site, the use of Valoon is completely free of charge. Our pricing model is designed so that costs arise only for the users in the office who manage and analyze the data in the central web application. This significantly lowers the entry barrier.
Does Valoon also support multilingual teams?
Yes, Valoon has an integrated live translation feature. Messages can be written in the respective native language of the employee and read by the recipient in their preferred language. This overcomes language barriers and reduces misunderstandings on international construction sites.
How quickly can Valoon be implemented in our company?
The implementation of Valoon is extremely straightforward and can be completed within a day. Since employees on site do not require new software, the often time-consuming rollout and training process is eliminated. You can start optimizing your project management immediately.
