The core problem: Fragmented communication and lack of legal certainty
In everyday construction, hundreds of photos and messages are generated daily, often spread across more than 10 different WhatsApp groups per project. This leads to an information chaos, where important decisions and evidence are lost. According to a PwC study from 2025, 82% of companies cite lack of know-how as the greatest hurdle to digitization. The consequence is a patchy and legally insecure documentation which can lead to costs of several tens of thousands of euros in later warranty claims. A centralized architecture app is no longer an option, but a necessity. Valoon addresses exactly this by consolidating all communication and documentation in one place and automatically archiving it with legal certainty. This structured approach prevents costly misunderstandings and gaps from arising from the very beginning.
Increase efficiency through automated construction documentation
The manual creation of daily construction reports often costs construction managers more than 5 hours per week. A digital photo documentation construction app can drastically reduce this effort. With Valoon, photos and voice messages from the construction site are automatically assigned to the correct construction project and performance period. Automatic tagging and transcription save up to 80% of time for administrative tasks. A construction manager who previously spent 1 hour per day on documentation now only needs 12 minutes. This time saving allows for better focus on the core tasks of construction management and quality control. The reports created in this way are not only finished faster but are also complete and legally sound.
Your benefits from automation:
Valoon directly converts everyday communication into structured data, significantly minimizing manual effort:
- Automatic daily construction reports: All relevant events, photos, and notes of the day are compiled into a PDF report.
- Timestamps and GPS data: Every photo and every message automatically receives a time and location stamp for complete traceability.
- Voice-to-text function: Dictated instructions or defects are transformed into text and assigned to the correct process, speeding up the recording by 70%.
- Employee acceptance: Since the team continues to use WhatsApp, no training effort is needed, which accelerates the introduction by 90%.
Through this targeted automation, construction documentation transforms from a tedious obligation into an efficient tool for project management.
Legal certainty as a standard: complete evidence at the push of a button
In case of dispute, a complete documentation determines the outcome and can save costs of up to 20% of the construction sum. Conventional WhatsApp chats are not legally secure in court. Valoon solves this problem by storing all communication in accordance with GDPR and inalterably. Every message, every image, and every document is timestamped and can be found in less than 30 seconds via intelligent search. With this, you meet the documentation obligations according to HOAI and VOB without additional effort. Ein Office software for architects must ensure this legal certainty. The platform creates a single, reliable source of information (“Single Source of Truth”) available to all stakeholders – from the client to the subcontractor. This way you are prepared for any audit and warranty case in less than 5 minutes.
Overcoming language barriers and skilled labor shortages
The skilled labor shortage is one of the greatest challenges for 81% of construction companies. International teams on site often lead to misunderstandings that can cause costly mistakes and delays of up to 15% in the construction process. A construction planning app must address this problem. Valoon integrates a live translation function for over 20 languages directly into the chat. An instruction in German is immediately displayed to the employee on site in their native language, and their reply appears in German again for the construction manager. This function reduces errors due to misunderstandings by demonstrably over 50%. It enables clear and efficient communication, regardless of the employees’ origin, and makes your company more attractive to international skilled workers.
This is how live translation works:
Communication is simplified for all parties without needing to install a new application:
- The construction manager sends an instruction in German via the Valoon platform.
- The employee on site receives the message in their selected language directly in WhatsApp.
- They reply in their language.
- The reply is immediately displayed to the construction manager in German on the platform.
This seamless integration fosters precise and quick communication and significantly contributes to error avoidance.
Conclusion: The architecture app as a competitive advantage
The digital transformation in construction is unstoppable, even if the industry is still lagging behind in implementation. A modern architecture app is the key to mastering the three biggest challenges: efficiency, legal certainty, and communication. Valoon offers a solution characterized by its extreme simplicity, as it is based on the familiar WhatsApp Messenger. There is no training effort for the team on site, which increases acceptance by 100%. You not only save up to 80% of administrative effort but also create legally sound documentation that protects you from costly legal disputes. Take the first step and turn your communication chaos into a strategic advantage. Book your free demo now and learn how Valoon can revolutionize your construction projects in just 30 minutes.
More Links
Fraunhofer IESE offers a blog post about a study on digitization in the construction industry.
Central Association of the German Construction Industry (ZDB) provides a position paper on digitization.
PwC publishes a press release on a study about the construction industry in 2023, highlighting digitization and sustainability.
de.digital, an initiative of the Federal Ministry for Economic Affairs and Climate Action, provides information on the digitization index.
handwerkdigital.de presents a digitalization barometer for the trades.
Main Association of the German Construction Industry offers a dedicated page on digitization.
Statista provides statistics on the implementation level of digitization in the construction industry in the DACH region.
handwerk-digitalisieren.de informs about digital construction documentation.
VDI Knowledge Forum offers further education on technical documentation, laws, and standards.
FAQ
How is the legal certainty of the documentation in Valoon ensured?
All data sent via Valoon – images, texts, voice messages, and documents – are stored unalterably and in accordance with GDPR on German servers. Each entry receives a timestamp and location stamp, ensuring a complete and tamper-proof chain of evidence for the entire construction process.
Do my employees on site need to install a new app?
No. This is the decisive advantage of Valoon. Your team on site continues to communicate as usual via WhatsApp. There’s no new software to learn and no app to install, ensuring acceptance and immediate use across the entire team.
What languages does the translation function support?
Valoon supports live translation in over 20 languages, including German, English, Polish, Romanian, Turkish, Arabic, and many more. This enables seamless communication with international teams and significantly reduces errors due to language barriers.
Can I connect Valoon with my existing office software?
Yes, Valoon is designed to avoid silo solutions. We provide open interfaces (APIs) to connect to your existing ERP or project management systems and ensure a seamless data flow between the construction site and the office.
How quickly can I get started with Valoon?
Setting up a project in Valoon takes less than 15 minutes. Since your team does not need to learn any new software, the platform is ready for immediate use. You can start making your construction documentation legally secure and efficient on the same day.
Is the use of Valoon really free for the site team?
Yes. Our pricing model allows you to set up an unlimited number of employees on site free of charge. Costs are only incurred for the so-called ‘office users’ who utilize the full range of functions for project management and administration.
