The foundation of successful construction projects: Structured task management
Dozens of tasks are assigned daily on every construction site, but without a central system, up to 15% of work time can be lost due to inquiries and search efforts. The traditional assignment via shouting or in unstructured WhatsApp groups leads to an error rate that can burden project budgets by up to 10%. A digital task management in construction is therefore no longer an option, but a necessity for competitive companies. Centralized recording and assignment of tasks ensures that everyone on the team knows exactly what to do. This not only reduces misunderstandings but also demonstrably increases productivity by over 20%. A clear system is the basis for optimizing construction processes and maintaining control. However, transitioning to a digital solution must overcome the specific hurdles of the industry.
Challenge accepted: How to master the typical hurdles of digitization
The construction industry faces unique problems with digitization. One of the biggest hurdles is the low acceptance of new technologies among on-site employees, where often the usage rate of new apps is below 40%. Many software solutions are too complex and not designed for the harsh conditions of a construction site. Additionally, the fragmentation of systems leads to up to five different standalone solutions for planning, communication, and documentation existing simultaneously. This fragmentation makes a unified flow of information impossible. Valoon addresses this with a radically simple approach: The platform uses WhatsApp and thus requires zero training effort for the teams on site. By integrating into a tool already in use, an acceptance rate of nearly 100% is achieved. The right project management software for construction must bridge the gap between the office and the construction site. This transforms digital transformation from an obstacle into a tangible advantage.
Efficiency increase through centralized task control and communication
By consolidating all tasks in one place, efficiency becomes immediately noticeable. Project managers save up to 5 hours per week that would otherwise be spent coordinating and following up on information. With a central platform, the status of each task is visible to all participants in real-time. This eliminates the need for countless coordination phone calls and emails. The advantages of a central system are clear:
- Clear assignment: Every task has an accountable person and a clear deadline.
- Transparent progress: The status (e.g., ‘in progress’, ‘completed’) is visible to everyone.
- Comprehensive history: Every communication related to the task is automatically documented.
- Reduced errors: Misunderstandings due to verbal agreements are reduced by over 30%.
This structured way of working is a crucial lever for better project management in construction. The time gained can be directly invested in quality assurance and customer support. Such a system creates the prerequisite for the next crucial step: legally secure documentation.
Legal certainty at the push of a button: Automated and VOB-compliant documentation
Comprehensive construction documentation is essential for enforcing claims according to VOB, yet manual creation is error-prone and time-consuming. In case of disputes, legitimate claims often fail due to lack of evidence, which can cost companies thousands of euros annually. Photos, notes, and agreements must be securely documented and recorded chronologically. This is exactly where Valoon comes into play: Every message, photo, and voice note sent via the project-specific WhatsApp number is automatically saved in a digital construction diary. This immutable logging creates 100% legally secure documentation without additional effort. The data collected this way is legally sound and protects your company from unjustified deductions. The right task tracking on the construction site thus becomes the foundation of your legal protection. This way, the documentation requirement turns from a tedious task into an automated safety net.
The bridge between the construction site and the office: Multilingualism and ease of use
Language barriers and complicated software are often why digital tools fail on the construction site. International teams need a solution that everyone understands and can use without onboarding. Valoon integrates a live translation for over 100 languages directly into WhatsApp. An employee can record an instruction in their native language as a voice message, and the construction manager in the office receives it as text in German. This single feature can increase efficiency in multilingual teams by up to 25%. The benefits of this simplicity are:
- No app installation: Using WhatsApp lowers the entry barrier to zero.
- No training costs: Everyone can operate the system immediately.
- Free for the construction site: Only the users in the office require a license.
- Improved collaboration: Clear communication prevents errors and costly rework.
This practical implementation makes Valoon one of the most effective tools for site managers. This bridges the digital gap between operational teams and management.
Conclusion: Your advantage with Valoon
A professional task management in construction is the key to profitable and timely projects. Valoon offers you the simplest solution to eliminate chaos and professionalize processes. You benefit from three decisive advantages: Simplicity through the use of WhatsApp, Efficiency through time savings of over 5 hours per week, and Legal certainty through automated, comprehensive documentation. Take full control of your construction projects and protect yourself from costly errors and legal disputes. Book your free demo now and experience how uncomplicated and effective digital task management can be.
More Links
Die Federal Government (de.digital) presents the digitization index, which depicts the current state of digitization in Germany.
Das Federal Statistical Office (Destatis) provides a PDF document on digitization potential in construction activity statistics.
Das Fraunhofer IESE highlights a study on digitization in the construction industry in a blog post.
PwC publishes a press release on their study about the construction industry 2023, addressing the state of digitization and sustainability.
BIM Germany is an initiative to promote Building Information Modeling (BIM) in Germany.
Der Main Association of the German Construction Industry provides a topic page on digitization in the construction industry.
Der Central Association of German Construction (ZDB) presents its positions on digitization.
Das ZEW and BBSR present a final report of their study on the topic Future Construction.
FAQ
How does task creation work with Valoon?
You can create tasks directly in a WhatsApp chat by sending a message to a dedicated project number. Assign the task to a person, set a deadline, and add details such as photos or voice messages. Everything is automatically recorded and documented in the system.
Is the documentation with Valoon really legally secure?
Yes. All communications conducted through Valoon are stored unchangeably on German servers with timestamps and sender information. This creates a chronological, comprehensive documentation that meets the requirements of VOB and can be used as evidence in court.
Do my employees on the construction site need to install or learn anything?
No. That’s the crucial advantage. Your teams on the construction site continue to use WhatsApp as they are used to. There is no new app, no training, and no adjustment required.
What happens if employees mix private and business chats?
Valoon clearly separates communications. A separate phone number is set up for each project. Only the messages sent to this official project number are recorded and documented. Private chats of the employees remain untouched.
Does Valoon also support defect recording?
Yes, task management is perfect for defect recording. Take a photo of a defect, send the image with a description via WhatsApp to the project number, and assign the task for resolution directly to the responsible subcontractor. The entire process is immediately documented.
What costs are incurred for employees on the construction site?
For the employees on the construction site and anyone communicating via WhatsApp, using Valoon is completely free. Costs are only incurred for users in the office who utilize the central web platform for management and evaluation.
