More impact, less cost: Why project management is worth its weight in gold for your construction company
Let’s be honest, the construction industry presents all of us with quite tricky challenges: costs are rising, timelines are tight, and quality expectations are extremely high. A professional project management for construction companies is not just something nice to have, but an absolutely crucial lever for your project success. It is essential for coordinating all trades, adhering to budgets and deadlines, and of course, for the quality that your clients expect. Without a well-thought-out project management approach, like the one provided by an experienced project management firm construction projects can quickly become inefficient – and that can be very costly and tarnish your good reputation. We at Valoon GmbH know from experience how important it is to optimize communication processes and project management, especially by making data collection and processing as easy as possible. In this article, we want to show you how targeted measures and modern tools can get your construction projects on the path to success. Discover with us strategies to combat cost explosions and construction delays and sustainably increase the efficiency of your projects.
- Essential for construction success: Given rising costs, tight schedules, and high quality expectations, professional project management is a crucial lever.
- Core functions at a glance: It is responsible for coordinating all trades, adhering to budgets and schedules, and ensuring the expected quality.
- Purpose of the article: To convey strategies, modern tools, and practical insights for optimizing construction projects and increasing efficiency.
- Structural guidance: The article highlights fundamental definitions, distinguishes project management from related disciplines, and introduces the AHO standard.
The importance of project management in construction for every project management firm
In today’s constantly evolving construction environment, effective project management for construction companies is simply essential to keep track and minimize risks. Think of it as the central hub where all threads of a construction project come together – from the first idea through planning and execution to the ceremonial handover. Construction projects are becoming increasingly complex, whether through new technologies, stricter regulations, or the desire for sustainable construction. Good project management, a core concern for every project management firm, helps you tame this complexity by creating clear structures, defining responsibilities, and ensuring smooth information flow among all parties involved. This is particularly important for companies with many field workers, where our mobile project management app can make a real difference because it simplifies communication significantly.
Objective of the article: Comprehensive information and practical insights
With this article, we aim to provide you not just with dry theory but comprehensive information and realistic insights into the world of project management for construction companies . We will look at the fundamental definitions, distinguish project management from similar disciplines, and present to you the current standard, the AHO series of publications. Additionally, we will go into detail regarding the various tasks and responsibilities associated with project management. A special focus will be on digital transformation and the advantages that modern construction software and tools like our platform can offer for every project management firm . We want to provide you with concrete solutions for typical challenges and help you set the course for a successful future for your construction projects. Many project management firm are looking for ways to optimize processes through software, and that’s exactly where we want to deliver valuable approaches.Project Management, Project Control, Site Management: Who does what? Clear terms according to AHO
To really understand what role the project management for construction companies plays, we first need to clarify things and differentiate it from related terms such as project management and site management. This is not just theoretical, but has practical implications for responsibilities, liability issues, and how contracts are crafted in construction. For a project management firm , it’s crucial to know these differences. When everyone knows exactly who has which role, collaboration works much more efficiently, contributing significantly to the success of a construction project. The AHO series has set standards that bring clarity and are recognized as guidelines in Germany. For every project management firm , this knowledge is worth its weight in gold.
Definition: What does project management mean in construction?
Project management in construction – what does it actually mean? It involves taking on client functions (i.e., tasks of the client) regarding organization, coordination, schedule, cost, and quality control throughout the project lifecycle. The project manager acts as an advisor and supporter of the client but does not have decision-making authority as in project management. Their main task is to ensure that the project goals – especially regarding costs, schedules, and quality – are achieved. Research inputs show that project managers are often brought in when clients lack internal expertise or capacity, especially for complex projects. A crucial element is to create transparency and provide the client with solid foundations for their decisions. This is a core task that a project management firm takes on. The ability to transform sometimes chaotic communication into tangible project data, as our Valoon platform does, is a huge advantage for every project management firm.
Differentiation: Project management vs. Project control vs. Site management
The terms project management, project control, and site management are often lumped together but describe different roles and areas of responsibility – an important point for every project management firm:
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Project management: Consulting, coordination, monitoring
As mentioned, project management supports the client in an advisory and coordinating role. It ensures that goals are met, detects deviations, and suggests countermeasures. Research inputs emphasize that project managers act neutrally and have no direct decision-making power. Their strength lies in organization and information management, a strength that characterizes any good project management firm , often supported by cloud-based project management..
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Project management: Comprehensive leadership and decision-making authority
Project management goes a step further than project control. It involves the complete management of a project with direct decision-making and directive authority. The project manager carries full responsibility for achieving project goals. Drees & Sommer, for example, distinguishes clearly: As project controllers, they support clients, while they take on leadership roles as project managers, especially in complex projects. Effective construction management with software is often the key to success here.
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Site management: Execution and monitoring of construction works
Site management is primarily responsible for directly overseeing that construction work is carried out properly. It ensures that everything runs according to the approved plans, technical regulations, and contractual agreements. Site management has direct authority over the executing companies on site. The digitalization of site management is playing an increasingly important role, as we see daily.
The AHO series: The current standard for project management
The AHO series, published by the Committee of Associations and Chambers of Engineers and Architects for the Fee Structure, has established itself as the standard for defining services and fees in project management in the German construction industry. In particular, document No. 9 ‘Project Management Services in the Construction and Real Estate Industry’ details the action areas and project stages of project management. This structure provides a clear basis for contracts and service descriptions and helps to avoid misunderstandings between clients and contractors from the start. Knowledge of this structure is essential for a project management firm . The AHO differentiates five action areas (organization, quality, cost, schedule, contracts) and five project stages (project preparation, planning, execution preparation, execution, project completion), which are relevant for every project management firm . That moving from HOAI, which treated project management rather neglectfully, to AHO as a guideline was an important step towards professionalization – we think so too!Mastering the AHO framework: How to tackle each project phase of project management
Project management in construction is, as we know, no child’s play. It is a multi-layered process that requires crystal-clear structure and clearly defined responsibilities. The AHO framework (Committee of Associations and Chambers of Engineers and Architects for the Fee Structure) provides a truly established foundation that many project management firm rely on. It divides complex tasks into manageable action areas and project stages. This ensures that all important aspects of a construction project are systematically addressed. This structured approach is absolutely crucial to successfully, punctually, and within budget carrying out projects. For a professional project management firm , this is daily practice. For every project management firm , it is therefore essential to know and live this structure.
The five action areas of the AHO: Organization, Quality, Cost, Schedule, Contracts
The AHO defines five central action areas that play a role in every phase of a construction project, representing the core competencies of every project management firm . These are: A) Organization, Information, Coordination, and Documentation, B) Qualities and Quantities, C) Costs and Financing, D) Schedules, Capacities, and Logistics and E) Contracts and Insurance. Each of these areas requires specific expertise and must be handled carefully, a task that a specialized project management firm masters. For example, in the area of costs: It’s not just about straightforward cost control according to DIN 276, but also about financial planning and managing changes. In the area of schedules, it’s all about creating and monitoring detailed construction timelines and coordinating the various trades. Our communication software for construction companies, as we offer at Valoon, can significantly contribute to efficiency by optimizing information flow.
The five project stages: From preparation to completion
Alongside the action areas, there are five project stages defined by the AHO that represent the typical lifecycle of a construction project: 1. Project preparation (i.e., clarifying tasks, planning needs), 2. Planning (system and integration planning, approval planning), 3. Execution preparation (preparing awards, participating in the awarding process), 4. Execution (monitoring the project, cost determination) and 5. Project completion (acceptance, invoice verification, documentation). In each of these stages, the aforementioned action areas must be specifically addressed. An experienced project management firm knows the specific requirements of each stage. In the project preparation phase, the focus, for instance, is on setting project goals and establishing project organization, while in the execution phase the emphasis is on monitoring construction progress and managing defects. A good project management firm accompanies its clients through all these phases, that’s clear.
Concrete tasks in the individual project phases
The tasks of project management are truly diverse and change depending on the project phase. Here are some key activities typical for a project management firm :
- Creating project structure plans: Break the project down into small, manageable work packages.
- Supporting the awarding of contracts: Preparing tender documents, reviewing bids, participating in contract negotiations. Covenant Engineering GmbH, for instance, places value on the strategic selection of bidders.
- Communication and coordination of all parties involved: Ensuring that information flows smoothly between the client, planners, executing companies, and authorities. This is a core aspect of our project management software for the construction industry.
- Progress control and reporting: Regularly check how the project is progressing and create reports for the client.
- Cost management and budget monitoring: Constantly keep an eye on cost development and ensure that the budget is adhered to, often with the help of DIN 276.
- Quality control and defect management: Monitor execution quality and systematically record and track defects. Digital aids like PlanRadar are often used here.
- Early intervention in case of deviations: Recognize when the planned outcome and actual outcome do not match and develop countermeasures.
- Resource and financial planning: Plan the use of personnel, material, and funds.
- Documentation and archiving: Document and archive all important processes and decisions comprehensively.
These tasks already show how complex and important professional project management is, which every project management firm must master effortlessly. Utilizing a central platform for construction project management can significantly simplify and clarify these processes.Digital turbo for your projects: Smart software for project management in construction
The construction industry, which has traditionally been somewhat cautious about new technologies, is currently experiencing a real upheaval. Digital transformation is in full swing and offers enormous opportunities for the project management of construction companies . The use of specialized software and digital tools is no longer just a nice option, but increasingly becoming a necessity to remain competitive and efficiently manage complex construction projects. This is especially true for every modern project management firm. From mobile data collection to Building Information Modeling (BIM) – the technological possibilities are diverse and promise significant improvements in communication, cost control, and time management. Every forward-looking project management firm should definitely keep these developments on their radar.
- Digital revolution in construction: Digital transformation is changing traditional work practices and opening up enormous potentials for project management.
- Diverse benefits: Digital solutions improve communication, enable real-time project oversight, optimize cost, schedule, and defect management, and centralize data storage.
- Software examples: Tools like PlanRadar, BauMaster, Compa, and Valoon’s platform support specific aspects of digital project management.
- BIM as a key technology: Building Information Modeling (BIM) improves visualization, collision checking, cost estimation, and coordination, which increases the precision of control.
The digital transformation in construction
The digital transformation in construction, often referred to as Construction 4.0, significantly reshapes traditional work practices. The goal is to digitalize processes end-to-end, use data intelligently, and optimize collaboration among all project stakeholders. This starts with digital planning, goes through connected construction sites, and extends to digital handover and facility management. For a project management firm , that means: saying goodbye to paper-based processes and instead relying on digital solutions that provide access to project information – anytime and from anywhere. Research inputs emphasize how important it is for project managers to embrace this change and integrate digital solutions. Our mission here at Valoon GmbH is to make this transition as easy as possible for you by simplifying data collection and improving information flow.
Advantages of digital solutions for project management
The use of digital tools in the project management for construction companies brings a whole range of benefits that directly impact project success:
- Improved communication and collaboration: Central platforms enable fast and transparent information exchange among all stakeholders. Our communication software for construction companies integrates messenger services like WhatsApp seamlessly – making many things easier!
- Real-time overview of project progress: Dashboards and mobile applications provide current data on schedules, costs, and quality. This allows you to steer proactively instead of just reacting.
- Efficient cost and schedule management: Software-supported cost control (e.g., according to DIN 276 with tools like Compa) and scheduling help to adhere to budgets and timelines.
- Optimized defect management: Digitally record, document, and track defects (e.g., with PlanRadar) speeds up the rectification process and ensures quality.
- Central data storage and documentation: All project-relevant information is stored in one place, documented securely, and accessible at any time. This is a core feature of our cloud-based project management solution.
Examples of software solutions: PlanRadar, BauMaster, Compa, ProPlan, Fieldwire
The market offers a wide range of software solutions specially tailored to the needs of the project management for construction companies . Research inputs mention some examples here: PlanRadar is known for its digital defect and task management as well as plan management. BauMaster, as mentioned in the research, can support project managers in all phases, with features like cloud access, dashboards, and construction timelines. Compa is cited as a solution for structuring construction costs and for tenders. Other tools mentioned in the research include ProPlan und Fieldwire, which are also used for digital project management. Here at Valoon GmbH, we offer a solution through our platform that features seamless integration of common messenger services and a strong focus on simplicity to transform everyday communication into structured project data. This significantly lowers the barriers to digitization, which is a real benefit for every project management firm .
BIM (Building Information Modeling) and its importance for project management
Building Information Modeling (BIM) is much more than just 3D modeling software; it is a method to optimize the planning, execution, and management of buildings using digital models. For the project management of construction companies BIM offers immense advantages: It allows for better visualization of the project, early collision detection (so nothing crashes later!), more accurate quantity and cost estimation, and improved coordination among specialists. Integrating BIM data into project management software allows for even more precise monitoring and control of the project. For a project management firm , the integration of BIM is an important step. Sure, implementing BIM can be a challenge, but more and more project management firm are recognizing the huge potential of this method to increase efficiency and quality. Research inputs also indicate a trend towards digital project management solutions, with BIM as a central building block.Avoid pitfalls: Mastering liability and challenges in construction project management
Let’s be honest, the project management for construction companies is not always a walk in the park. There are a whole range of challenges and potential pitfalls that await. From complex liability issues to handling planning errors to the acceptance of new digital tools – as a project manager, you must keep many aspects in sight to ensure project success. This is a core competency for a project management firm. Proactively engaging with these issues and developing clear solutions is absolutely essential to minimize risks and avoid conflicts. For every project management firm , it is therefore super important to be aware of these challenges and have suitable strategies ready.
Liability issues: Who bears the responsibility?
Liability issues are a central and often quite tricky topic in the project management for construction companies. In principle, the decision-making authority and thus the main responsibility lie with the project leader or the client. The project manager usually has an advisory role and is liable for fulfilling their contractually agreed services diligently – for example, for faulty analyses or recommendations. Research inputs indicate, however, that project managers can be held liable for negligence, especially if their contractual duties also include elements of construction supervision. Clearly defining responsibilities is therefore essential. A professional project management firm places great importance on this. It is crucial to understand that liability is often shared, and a clear contractual arrangement is indispensable to avoid being held accountable for matters beyond one’s control. For every project management firm having solid liability insurance and a thorough understanding of the legal situation is absolutely advisable.
The importance of clearly defined contracts and responsibilities
To minimize liability risks and ensure smooth collaboration, clearly defined contracts and responsibilities are of utmost importance for every project management firm . The project management contract should specify exactly what services will be provided, what rights and obligations each party has, how the fees are arranged, and what the liability arrangements are. The AHO series provides a good foundation for this but should always be tailored to the specific circumstances of the project. Research inputs also emphasize that standard contractual clauses often leave responsibilities unclear. A precise description of tasks and differentiation from project management and site management helps to avoid future disputes. Documenting all decisions and communication channels, as supported by our construction project management software , is also an important building block – so you have everything down in writing.
Dealing with planning errors and construction delays
Planning errors and construction delays are unfortunately among the most common problems in construction projects and pose a significant challenge for the project management of construction companies . The project manager’s role is to recognize such risks early, analyze their causes, and develop appropriate countermeasures. This requires continuous monitoring of the planning and construction process and close coordination with all parties involved. With planning errors, it must be clarified who is responsible and how the mistake can be rectified without significantly disrupting the project schedule. In the case of construction delays, it is important to analyze the impact on the overall schedule and, if necessary, make adjustments. Applying lean management principles, as mentioned in the research, can help optimize processes and reduce waste – in turn, preventing delays. An effective construction management with software can be a real support here.
The role of project management in conflict resolution
Conflicts are almost predetermined in complex construction projects with many stakeholders. The project management for construction companies plays an important role in avoiding or resolving conflicts. Through transparent communication, clear responsibilities, and early identification of potential conflict points, it is possible to take the wind out of many disputes beforehand. However, if a conflict does arise, the project manager often acts as a moderator or mediator to find a solution that works for everyone. Their neutral position and comprehensive overview of the project processes are naturally advantageous. These skills are essential for a project management firm in conflict resolution. The ability to mediate between different interests and develop factual solutions is a key competence for successful project managers. Research inputs also suggest that coordinating project stakeholders and managing conflicts are central tasks.
Acceptance of digital tools by all project stakeholders
The introduction of digital tools represents another challenge for the project management of construction companies project. Although the benefits of digital solutions are clear, there are often reservations or a lack of willingness among some project stakeholders to adopt new technologies. The research inputs also mention promoting acceptance in traditionally less digitized sectors as a potential challenge. To foster acceptance, it is important to involve users early in the selection and implementation process, offer training, and demonstrate the tangible benefits of the tools. Our Valoon platform places a particular focus on Simplicity and user-friendliness, to reduce training efforts and increase acceptance – particularly through the integration of familiar tools like WhatsApp. This significantly lowers the barriers to digitalization and makes the transition much more pleasant.Do it yourself or let a professional handle it? When external project management makes sense for your construction company
The question of whether to handle the project management for construction companies internally or outsource to external specialists is quite a strategic decision. Both paths have their pros and cons, and what fits best depends on various factors: How large and complex is the project? What resources do we have internally? And how about the know-how? Weighing these criteria carefully is super important to ensure the construction project is managed professionally and completed successfully. For many project management firm , this question arises anew with each new major project.
Criteria for decision-making: Internal resources vs. external expertise
When deciding whether to project management for construction companies outsource or not, several points should be closely examined. The internal resources naturally play a significant role: Does the company have enough qualified personnel with the necessary experience in project management? Are these employees also available to fully dedicate themselves to the project? On the other hand, there’s the external expertise: Specialized project management companies often bring in-depth subject matter knowledge, are familiar with the latest methods and technologies, and have successfully handled a variety of projects. The research inputs show that project managers are often engaged when clients lack internal expertise or capacity, particularly in complex projects. Other criteria include project size and complexity – the more challenging the undertaking, the more reasonable it is to consider external expertise. Even if a neutral and objective perspective is desired, that can speak in favor of outsourcing, a decision that each: Spezialisierte Projektsteuerungsunternehmen bringen oft tiefgreifendes Fachwissen mit, kennen die neuesten Methoden und Technologien und haben schon eine Vielzahl von Projekten gewuppt. Die Research Inputs zeigen ja, dass Projektsteuerer oft dann engagiert werden, wenn den Klienten internes Fachwissen oder Kapazitäten fehlen, besonders bei komplexen Projekten. Weitere Kriterien sind die Projektgröße und -komplexität – je anspruchsvoller das Vorhaben, desto eher kann externe Expertise sinnvoll sein. Auch wenn man eine neutrale und objektive Sichtweise wünscht, kann das für eine Auslagerung sprechen, eine Entscheidung, die manches project management firm must carefully examine individually. project management firm Advantages of outsourcing to specialized project management companies
Vorteile der Auslagerung an spezialisierte Projektsteuerungsunternehmen
Die project management for construction companies Outsourcing to specialized service providers has a number of tangible benefits:
- Access to expertise and experience: External project managers bring specialized know-how and a wealth of experience from numerous projects. They are often very familiar with current standards such as the AHO series and digital tools.
- Relief of internal resources: Internal employees can focus on their core competencies while project management is handled by experts. This is particularly important when internal capacities are already tight.
- Objective and neutral project monitoring: External service providers operate independently and can provide an objective view of the project developments, often leading to more informed decisions.
- Risk minimization and cost efficiency: Through professional management, risks can be identified and minimized early on. Often, external project managers can also achieve cost advantages through their experience and networks, for example, in awarding contracts. The research inputs mention that one core task is ensuring project goals (quality, time, costs).
These advantages make outsourcing an attractive option for many project management firm to significantly increase the efficiency of their construction project management .
Choosing the right project management partner: What to look for?
Finding the right partner for external project management is absolutely a critical success factor for construction companies. It’s not enough to just choose the cheapest provider. Rather, one should look at references and check whether the service provider has successfully managed comparable projects. The experience of the provider in the specific sector (e.g., residential construction, industrial construction) is also important. And very importantly: The chemistry between the parties must be right – trustful collaboration is essential. Clarify the exact scope of services, methodology, and which tools will be used in advance. Pay attention to transparency in fee arrangements and clear contractual agreements. The research inputs suggest that geographical proximity and a good network of specialists can also be advantageous. A good project management partner understands the specific challenges of your project management firm company and can offer tailored solutions – perhaps even utilizing modern construction software.Keeping costs in check, clear contracts: How to handle fees in project management
Let’s talk about money: The financial aspects of project management for construction companies, especially the fees and contract arrangements, require absolute transparency and crystal-clear agreements. Since the services of project management are no longer rigidly defined in the HOAI (Fee Structure for Architects and Engineers) but are negotiated freely, a solid contractual basis is increasingly important. The AHO series serves as an important guide but does not replace individual contract negotiation. A well-structured contract protects both parties – the client and the engaged project management firm – and lays the foundation for successful collaboration.
Fee determination: Basis for negotiation and AHO recommendations
The fees for services of the project management for construction companies are, as mentioned multiple times in the research inputs, freely negotiable. The AHO pamphlet No. 9 “Project Management Services in the Construction and Real Estate Industry” includes fee tables, but they serve more as guidelines and for orientation. The actual fee depends on various factors: scope and complexity of the project, amount of eligible costs, desired scope of services, and of course, the experience of the project manager. Common models include flat fees, hourly rates, or a percentage fee based on the construction costs. The choice of model is often a matter of negotiation between the client and the project management firm. The research inputs provide a rough estimate of about 3% of construction costs but emphasize that this is individually negotiated. For every project management firm it is important to offer a fair and understandable fee structure and to communicate this transparently. Some companies, as noted in the research, also agree on flat monthly fees.
Components of a project management contract: Scope of services, responsibilities, liability
A comprehensive project management contract is the foundation for successful collaboration and should include at least the following points relevant to every project management firm : A precise definition of the scope of services, based on the project phases and action areas of the AHO, but always tailored to the specific project requirements. A clear delineation of responsibilities between project managers, clients, planners, and executing companies to avoid overlaps or gaps. Regulations on liability of the project manager, bearing in mind that their role is primarily advisory, but they are of course liable for the careful fulfillment of their tasks. The specification of the fee and payment modalities. And finally, regulations on contract duration, termination, and handling of contract changes.The research inputs emphasize how important clearly defined responsibilities are to avoid liability issues, as standard clauses are often vague. Using a project management software for the construction industry can help to cleanly document contractual obligations.
The importance of transparent and fair contract design
A transparent and fair contract design is in the interest of all project participants and is a true hallmark of serious project management firm. Transparency means that all services, responsibilities, and costs are clearly and understandably laid out. Fairness means that the interests of both contracting parties are adequately considered and that neither side is taken advantage of. A well-drafted contract builds trust and minimizes the risk of misunderstandings and disputes during the project duration. It is advisable to seek legal advice for complex projects to ensure that the contract meets all legal requirements and addresses the specific needs of the project. The research inputs from Covenant Engineering GmbH show how detailed contract reviews can be, even down to the number of paper plan copies. This underscores how important careful contract design is for every project management firm to create a solid basis for effective construction management .On course for success: The secret weapons for top project management in construction
A truly effective project management for construction companies does not fall from the sky but is the result of a systematic approach and the consistent attention to certain success factors. These factors help ensure that construction projects are not only completed on time and within budget but also meet the required quality and leave all participants satisfied. For every project management firm, wishing to enhance its performance and assert itself in competition, it is invaluable to know and implement these success factors. Our experiences here at Valoon GmbH repeatedly demonstrate that optimizing communication and the flow of information plays a central role.
- Laying the foundation: A clear definition of objectives and a well-thought-out project organization with clear responsibilities are the basis for success.
- Communication as the key: Open, transparent, and continuous communication as well as a cooperative collaboration among all stakeholders are essential.
- Always in touch with the project: Continuous monitoring of project progress (costs, schedules, quality) and proactive intervention in case of deviations are crucial.
- Problem-solving competence: Early identification of issues and the quick development of pragmatic solutions minimize risks and delays.
- Adaptability ensures course: Flexibility in dealing with changing conditions and the ability to adjust plans agilely are essential.
Clear definition of objectives and project organization
At the beginning of every successful construction project, there stands a crystal-clear definition of objectives and a thoughtful project organization. The project objectives – concerning costs, timelines, qualities, and specific client wishes – must be precisely formulated and understood and supported by all participants. Based on that, a project organization must be established that defines clear responsibilities, decision-making processes, and communication structures. The research inputs emphasize that defining project objectives and establishing project organization (documented in the organization manual) belongs to the project preparation phase. A well-structured project plan that depicts all work packages, milestones, and dependencies is also essential. For a project management firm , this is the basis for actively steering the project rather than just running behind it. The use of a mobile project management app for construction can significantly ease organization and goal tracking.
Open communication and collaboration of all parties involved
A open, transparent, and continuous communication as well as cooperative collaboration among all project participants are further absolutely critical success factors for the project management of construction companies. This includes regular project meetings, quick information exchange, and the willingness to tackle problems together in a solution-oriented manner. The research inputs highlight that comprehensive communication and coordination among all project participants require expertise in construction technology, economics, law, and sustainable building. Modern communication software for construction companies, like our Valoon solution, which integrates messaging services and offers automatic translations, can break down real barriers and enhance efficiency. An atmosphere of trust and openness fosters motivation and commitment among all participants and significantly contributes to project success. Every project management firm should actively promote this – it’s worth it!
Continuous monitoring and control of project progress
Die is the core of every successful ist das Herzstück jeder erfolgreichen project management for construction companies. This means regularly comparing planned and actual figures regarding costs, schedules, and quality. Deviations must be identified early, analyzed, and corrected through appropriate control measures. The research inputs show that ongoing monitoring of deadlines and payment plans as well as updating planning goals is decisive. Digital tools with dashboards and reporting functions, such as those included in our construction project management software , provide the necessary data basis in real time. A proactive approach is important here, anticipating potential problems before they arise rather than reacting only when there’s a fire. For a project management firm , this means being always in touch with the project.
Early detection and resolution of problems
Closely linked with continuous monitoring is the ability to detect problems early and resolve them quickly. Unforeseen difficulties arise in every construction project – whether they are planning changes, supply bottlenecks, or unexpected conditions on site. An effective project management firm is characterized not only by the quick identification of such issues but also by developing pragmatic and economic solutions and pursuing their implementation resolutely. The research inputs mention crisis management in cases of disruptions such as weather events or supply chain issues as an important skill. A systematic risk management that analyzes potential problems in advance and defines preventive measures is very helpful in this regard. Documenting deficiencies and their resolution, supported by digital tools, also plays an important role in maintaining an overview.
Flexibility and adaptability to changing conditions
Construction projects are dynamic matters, often influenced by changing conditions. Therefore, flexibility and adaptability are important success factors for the project management of construction companies. These can be changes in client requirements, new legal regulations, or unforeseen market conditions. A rigid adherence to original plans is often unproductive. Instead, the ability to adjust plans and strategies agilely without losing sight of overarching project goals is called for. The research inputs mention agile planning processes and value engineering as approaches. A modern project management firm must be able to quickly respond to changes and develop alternative solutions. This not only requires methodological competence but also a high degree of creativity and problem-solving skills – true doer qualities indeed!Building for tomorrow: Trends and tips for your project management – This is how you ensure future readiness!
Die project management for construction companies is on the horizon, you can almost feel it, at the threshold of a new era. Digitalization, sustainability, and an ever-increasing complexity shape the landscape. To continue realizing construction projects successfully in the future, we as a company must face these developments and adapt our strategies. Proactive planning, the use of modern technologies, and a clear focus on continuous improvement are absolutely crucial to remain competitive and tackle tomorrow’s challenges. For every project management firm it is therefore essential to know the current trends and act proactively. Here at Valoon GmbH, we want to support you on this journey with innovative and above all user-friendly solutions – because that’s our passion.
The future of project management in the construction industry: Trends and developments
The future of project management for construction companies will be determined by several major trends: The digitalization will continue to progress by leaps and bounds. This means an increased use of BIM, cloud solutions, mobile applications, and artificial intelligence to analyze data and optimize processes. The research inputs also emphasize the shift towards digital tools and the importance of BIM integration. Sustainability and green building are gaining importance, leading to entirely new requirements in planning, material selection, and execution. Lean construction and agile methods will continue to prevail in order to streamline processes and improve efficiency. Additionally, the collaboration and networking of all project participants will become even more intense through digital platforms. For a project management firm , this means investing in training and technology and fostering a culture of innovation. The ability to use data intelligently – “manage rather than document”, as WITTE puts it so nicely – will become a genuine competitive advantage.
The importance of project management for the success of construction projects
The previous sections have, I believe, convincingly shown how diverse the tasks are and how strategically important a professional project management for construction companies is. It is the key to mastering the increasing complexity in construction, minimizing risks, and ensuring that projects are completed on time, within budget, and in the required quality. Without effective project management, there is a risk of cost overruns, construction delays, and quality losses – which can jeopardize the success of an entire company. Investing in qualified project management, whether through internal resources or external specialists, and in modern construction software is therefore an investment in the future viability and profitability of every project management firm. The research inputs confirm that effective project management is fundamental to project success – we can only agree with that!
Final recommendations for clients and project participants
For you as clients and all those involved in construction projects, we would like to stress once again: Do not underestimate the complexity of the project management for construction companies. Define clear goals and responsibilities from the start. Rely on open and transparent communication and harness the potentials that digitalization offers. Carefully select your partners for project management and pay attention to proven expertise and fair contract design. We at Valoon GmbH offer you with our platform one of the “easiest project management software in the world.” It transforms everyday messenger communication into structured project data, thus ending information overload and the need for complex software training. This is a decisive advantage for every project management firm, wishing to increase its efficiency.
Professional project management is your guarantee for successful construction projects. It helps you control costs, meet deadlines, and ensure the desired quality. Take advantage of the opportunities that modern methods and digital tools provide to make your projects more efficient and transparent.
Now is the perfect time to explore optimization potentials in your project management. Contact us today to start your individual consultation and find out how Valoon can support your project management firm . Visit our Contact page and take the first step towards more successful construction projects – we look forward to you!
What exactly is project management in construction and why is it important for my company?
Project management in construction encompasses the assumption of client tasks regarding organization, coordination, as well as monitoring of deadlines, costs, and quality. For your construction company, it is important as it helps manage projects efficiently, minimize risks and ensure that project goals such as budget and schedule are adhered to, ultimately leading to higher profitability and customer satisfaction .
How does project management differ from project controlling and construction supervision?
Die Project management advises and supports the client but does not have direct decision-making authority. The project controlling on the other hand, takes over the overall management with decision-making and instruction authority.Construction supervision Bauleitung focuses on the supervision of construction execution directly on the construction site and has authority over the executing companies.
When should I, as a construction company, consider outsourcing project management?
Outsourcing project management is advisable when your company lacks internal expertise or capacity, especially for complex or large-scale construction projects. External project managers often bring specialized expertise, experience from many projects and a neutral perspective , which can lead to risk minimization and cost efficiency.
What role does the AHO series play in project management?
The AHO series, particularly pamphlet No. 9, serves as a recognized standard in Germany for project management services in construction. It defines the action areas (organization, qualities, costs, schedules, contracts) und project phases.This creates a clear basis for service descriptions and fee agreements and helps avoid misunderstandings.
How can digital tools like Valoon simplify project management in my construction company?
Digital tools like the Valoon platform significantly simplify data collection and processing. By integrating common messaging services (e.g., WhatsApp) Integration gängiger Messenger-Dienste (z.B. WhatsApp) , field staff can use familiar tools. Valoon automatically transforms this unstructured communication into usable project data , improves information flow, and reduces training efforts, which boosts efficiency.
What are the typical tasks of a project manager in construction?
Typical tasks include the creation of project structure plans, support in awarding contracts, coordination of all stakeholders, progress, cost, and quality control, deficiency management, early intervention in case of deviations, resource planning, and the comprehensive documentation of the entire project process.
How are fees for project management services typically calculated?
Fees for project management are freely negotiable.The AHO tables serve as a reference. Typical are flat fees, hourly rates or a percentage fee based on the eligible construction costs. The amount depends on the project’s scope, complexity, and the desired range of services.
What challenges should I expect in project management and how do I handle them?
Common challenges include liability issues, planning errors, construction delays and the acceptance of digital tools. Important are clearly defined contracts and responsibilities, proactive risk management, transparent communication for conflict resolution, and the selection of user-friendly software, to promote acceptance.
