Special Construction Manager Declaration: This is how you lay the foundation for legally compliant and high-quality construction projects
We all know: The construction industry can be quite tricky – complex projects, countless trades, and strict regulations. Keeping track of everything while ensuring quality and safety is a real challenge. This is where an important document comes into play: the Special Construction Manager Declaration. For clients and construction managers, it serves as a real anchor to mitigate risks and ensure that all regulations are adhered to. Are you perhaps facing the task of managing a construction project or responsibilities in a specific area as a specialist? Then knowing the Special Construction Manager Declaration is invaluable. We at Valoon GmbH understand the complexities of the construction industry all too well and have developed our digital construction file software with innovative solutions that noticeably simplify your workflows. In this article, we will take you on a journey through this topic and show you how to avoid pitfalls and lead your projects to success.
- The Special Construction Manager Declaration is a central document for risk minimization and ensuring compliance within the complex construction industry.
- It serves as a contractual agreement between the client and the construction manager, clearly defining responsibilities.
- This document acts as important proof of the professional supervision and execution of specialized construction services.
- The Special Construction Manager Declaration is crucial for the clear allocation of responsibilities, especially in complex projects.
- This article aims to provide comprehensive information and practical advice regarding the Special Construction Manager Declaration.
What exactly is a Special Construction Manager Declaration?
Think of the Special Construction Manager Declaration as a kind of official handshake, often even as part of the contract, between the client and a specialized construction manager – the Special Construction Manager. By signing it, the Special Construction Manager confirms in writing that all work in his area (think fire protection, electrical engineering, or intricate installations) is carried out according to plan, meaning in accordance with the building permit, recognized technical standards, and applicable laws. It is therefore an important piece of evidence for proper supervision and execution and a must for thorough construction documentation and quality assurance. Why all this? Modern construction projects are often so complex that the general construction manager simply cannot keep track of every detail in all specialized areas. The Special Construction Manager Declaration is a clever tool to clearly distribute and assign responsibility.
Why is the Special Construction Manager Declaration so important for your construction project?
It cannot be emphasized enough: The Special Construction Manager Declaration is extremely important. It creates legal certainty for the client, as it confirms that real experts have taken over supervision in critical areas. For the Special Construction Manager himself, it clearly delineates his areas of responsibility and the associated duties. This is particularly crucial with regard to liability issues, as a signature on the Special Construction Manager Declaration carries significant weight. Often, it is also a prerequisite for obtaining official permits or signing off on construction services. If it is missing or incorrect, it can lead to annoying delays, financial losses, and in the worst case, even project stoppage. It is a cornerstone of a well-functioning reporting system in construction.
The goal of this article: Comprehensive information and practical advice on the Special Construction Manager Declaration
With this article, we want to give you an in-depth understanding of the Special Construction Manager Declaration from the ground up. We will examine the legal foundations, what exactly must be included, and how it differs from similar documents such as the subcontractor’s declaration. You will learn when a Special Construction Manager Declaration is a must, who is authorized to sign it, and what specific responsibilities and liability risks are involved. On top of that, we will provide practical tips and a checklist to help you avoid typical mistakes. And finally, we will show you how digital helpers, such as our software for digital forms in construction, can help make the entire process around the Special Construction Manager Declaration more efficient and secure, thus sustainably improving communication and project management.The Special Construction Manager Declaration closely examined: Delimitation and legal significance in the construction process
To truly understand the role of the Special Construction Manager Declaration in daily construction work, we need to clearly define it and distinguish it from other important documents. Because it is much more than just a form – it is a genuine contractual document with tangible legal consequences. Knowing these nuances helps all parties correctly categorize their roles and responsibilities and avoid misunderstandings or even legal disputes from the start. Particularly important is the distinction from the construction manager declaration and the subcontractor’s declaration. These documents cover different areas of construction execution and responsibility and play a role at different times in the project. Proper handling of these documents is a vital building block for a successful supervision tasks in construction.
Contractual agreement between client and Special Construction Manager ensures quality
Essentially, the Special Construction Manager Declaration is a contractual agreement between the client (the principal) and the Special Construction Manager. This agreement is usually made before the actual work in the specialized area of the Special Construction Manager begins. The Special Construction Manager commits to carry out the assigned supervisory duties for a specific trade or area (such as fire protection or technical building equipment) independently and in accordance with all applicable regulations. This declaration under the Special Construction Manager Declaration confirms that a specific responsibility is being assumed and serves as proof for the client that he has fulfilled his duty to commission qualified personnel. The Special Construction Manager Declaration is therefore a tool for proactively ensuring quality and minimizing risks in the construction project.
Confirmation of proper execution in the specialized field by the Special Construction Manager Declaration
By signing the Special Construction Manager Declaration , the Special Construction Manager confirms not only that he takes over the supervisory tasks but also indirectly his special expertise and experience in the respective specialized field. He assures that the work in his area of responsibility complies with the recognized technical standards, building law requirements, and the specific requirements of the building permit. This confirmation is, of course, invaluable for the client, as it builds trust that even critical construction services are being carried out properly. The Special Construction Manager Declaration is therefore a tangible piece of evidence that quality standards are maintained in specialized areas of the construction project.
Distinction from the construction manager declaration and other certificates in construction
It is really important to clearly distinguish the Special Construction Manager Declaration from other certificates that are used in construction. Only by doing so can its special function be properly understood and correctly utilized. Proper handling of these documents is the key to a comprehensive document management in construction.
- Construction manager declaration (according to LBO): This is issued by the overall construction manager of the project. He confirms that he takes overall responsibility for compliance with public law regulations for the entire construction project. The Special Construction Manager Declaration on the other hand, pertains to a clearly defined specialized area and is an addition to the general construction manager declaration.
- Subcontractor’s declaration: This is issued by the executing specialized company after it has completed its work. It confirms that the work was carried out in accordance with applicable standards, regulations, and contractual agreements. It also serves as proof of the company’s expertise. An example of this is the declaration that verifies suitability for energy-saving measures.
- Conformity declaration/installation confirmation: Such documents are often found in the field of technical installations (e.g., fire protection systems, electrical installations). They confirm that the installed system complies with planning documents, standards, and manufacturer specifications. It is issued by the installer and can be part of the documentation that the Special Construction Manager verifies as part of his supervision.
In short: The Special Construction Manager Declaration is a specific declaration from the specialist who is responsible for a part of the work, and that is done *before or during* the execution. The subcontractor’s declaration, on the other hand, is a confirmation from the company *after* completion.When is a Special Construction Manager Declaration mandatory? Areas of application and legal necessity
Whether a Special Construction Manager Declaration is needed for a construction project or not depends on several factors – primarily how complex the work is and what the law prescribes. Not every trade automatically requires its own specialized construction manager with a corresponding declaration. It is essential to carefully examine what the project specifically requires and what the general construction manager is capable of. The building regulations of the federal states are crucial here, as they regulate who is responsible for what in the construction process and when specialists need to be involved. Knowing these rules of play is already half the battle in minimizing legal risks and achieving top-notch construction execution.
Specialized knowledge of the Special Construction Manager exceeds the competencies of the general construction manager
A main reason for needing a Special Construction Manager Declaration is simply this: The necessary specialized knowledge for certain trades goes beyond what the general construction manager can provide.Sure, the general construction manager oversees the entire construction site, but he cannot possibly be a deep expert in all technical areas. For example, when it comes to complex fire protection measures, demanding electrical installations, or specialized foundation work, the expertise of a Special Construction Manager is indispensable. The declaration clarifies in such cases that the client has done his homework and brought in a qualified expert for these specific tasks. Thus, it ensures that even highly specialized work is properly supervised.
Legal basis: State Building Code (LBO) and required expertise
Where is it actually written that a Special Construction Manager must be appointed and a Special Construction Manager Declaration must be submitted? The answer can primarily be found in the state building codes (LBO) of the individual federal states. The LBO makes it clear: The construction manager (and thus the Special Construction Manager for his area) must possess the necessary expertise and experience for his task. If the general construction manager does not have this specialized knowledge for a specific trade, he must inform the client and ensure that a suitable Special Construction Manager is appointed. The Special Construction Manager Declaration serves as proof that this obligation has been fulfilled and that someone with the necessary expertise takes responsibility for the corresponding specialized area. What exactly is required may vary from state to state, hence checking the local LBO is always a must.
Examples of typical areas of application for the Special Construction Manager Declaration
Die Special Construction Manager Declaration is used in various sectors of the construction industry, especially where specialized knowledge and close supervision are crucial for the safety and functionality of the structure. Here are some typical examples:
- Fire protection: The inspection of whether fire protection-related aspects such as fire walls, fire doors, fire alarm systems, and smoke extraction systems are executed correctly requires specialized knowledge. A Special Construction Manager Declaration for fire protection is often standard here.
- Electrical engineering: In complex electrical installations, especially in larger buildings or industrial plants, a Special Construction Manager for electrical engineering is needed to ensure that VDE regulations and other standards are followed. Our Special Construction Manager Declaration template can be a good starting point here.
- Steel construction: In steel construction, special knowledge about welding procedures, material quality, and static requirements is essential. A declaration for steel construction confirms that these works are supervised properly.
- Special gardening and landscaping tasks: A Special Construction Manager may also be needed in gardening and landscaping (GaLa-Bau), for example, for complex drainage systems, green roofs with special requirements, or demanding engineering biology security measures. However, caution is advised here, as liability risks can be quite high.
- Technical building equipment (TGA): Heating, ventilation, sanitation, and air conditioning (HVAC) are other classic areas where Special Construction Managers, along with a corresponding declaration, monitor proper installation and function.
These examples demonstrate the variety of possible applications and that one must always verify on a project-specific basis whether such a document is truly necessary.Essential contents for a watertight Special Construction Manager Declaration
For a Special Construction Manager Declaration to truly be valid and responsibilities to be clearly regulated, it must be formally correct and content-wise complete. Everything important must be included to avoid misunderstandings and serve as tangible proof in case it is needed. Certain core points are indispensable to secure both the client and the Special Construction Manager. If this document is carefully crafted and reviewed, it will pay off in the long run: The project runs smoother and potential liability risks are minimized. A precisely formulated document of this kind is also a sign of professional project management.
- Information about the client and construction project: Complete and unambiguous identification of the client and the project (designation, location, possibly parcel number).
- Precise description of the area of responsibility: Detailed listing of the trades, system components, or services for which the Special Construction Manager is responsible for supervision.
- Assumption of public law monitoring obligations: Confirmation that the Special Construction Manager ensures compliance with building law regulations, recognized technical standards, and building permit requirements.
- Signatures and date: Legally binding signatures of the Special Construction Manager (and ideally of the client) as well as the date of signing.
- VOB compliance (if needed): Ensuring that the declaration complies with the requirements of the German Construction Contract Procedures (VOB) if applicable.
Information about the client and the detailed construction project in the Special Construction Manager Declaration
Every Special Construction Manager Declaration must include clear information about the client (name, address) and about the construction project itself. This means: the precise designation of the project, the address of the construction site (location, street, house number, maybe even the parcel number) and a short but concise description of what is being built. These details are necessary so that the declaration can be associated with a specific project without any doubt. For larger projects, it might also be wise to specify the relevant construction section. The accuracy of this information is critically important to avoid any questions later on about what exactly the declaration pertains to.
Precise description of the area of responsibility of the Special Construction Manager
A crucial point in the Special Construction Manager Declaration is the exact description of what the Special Construction Manager is responsible for (his ‘Scope of Work’). It must be clearly defined for which trades, system components, or specialized services the Special Construction Manager is responsible for supervision. Vague statements like ‘does everything’ have no place here. Instead, the tasks should be listed in detail, for example, ‘Supervision of the installation of the fire alarm system in accordance with the fire protection concept’ or ‘Special Construction Management for the trades heating, ventilation, sanitation’. This precise definition is crucial to prevent overlapping responsibilities or gaps from arising, and to clearly delineate the liability of the Special Construction Manager. A good digital construction documentation helps achieve this delineation cleanly.
Assumption of public law monitoring obligations by the Special Construction Manager
By signing the Special Construction Manager Declaration the Special Construction Manager confirms that he assumes the public law monitoring obligations assigned to him for his specialized area. He thereby declares that he will ensure compliance with building law regulations, recognized technical standards, and the requirements from the building permit as well as the fire protection proof. This declaration is particularly important, as it forms the basis for potential personal liability of the Special Construction Manager. The document thus documents his willingness to take on significant responsibility for safety and the correct execution of construction work. für seinen Fachbereich übernimmt. Er erklärt damit, dass er dafür sorgen wird, dass die baurechtlichen Vorschriften, die anerkannten Regeln der Technik und die Vorgaben aus der Baugenehmigung sowie dem Brandschutznachweis eingehalten werden. Diese Erklärung ist besonders wichtig, denn sie ist die Basis für eine mögliche persönliche Haftung des Fachbauleiters. Das Dokument dokumentiert also seine Bereitschaft, eine große Verantwortung für die Sicherheit und korrekte Ausführung der Bauarbeiten zu tragen.
Signatures and date as a formal validity requirement of the Special Construction Manager Declaration
A Special Construction Manager Declaration only becomes officially valid once the legally binding signatures of the Special Construction Manager and ideally the client (as a sign that he has acknowledged and accepted the commissioning) are on it. The Special Construction Manager usually signs with his name, job title, and possibly a company stamp. The date of the signature is also a must, as it records from when the responsibility is taken on. If companies act as Special Construction Managers, a duly authorized person must sign. The correct formal design of the Special Construction Manager Declaration is crucial so that authorities and courts recognize it.
Ensuring compliance with VOB for public construction projects
For construction projects under public procurement law, for which the Construction Contract Procedures (VOB) apply, the Special Construction Manager Declaration must meet the specific requirements of the VOB. Often, there are ready-made forms or specific guidelines that must be observed. Compliance with VOB regulations is essential for legal certainty and for public contracts to be executed smoothly. It is advisable to rely on specific templates for the Special Construction Manager Declaration that comply with VOB. This ensures that all formal and content-related requirements are met. The Special Construction Manager Declaration is thus a means of ensuring that everything is done correctly in the public sector.More than just a title: The core responsibilities and duties of a Special Construction Manager
Whoever signs a Special Construction Manager Declaration not only puts his signature on a form but also takes on a whole package of duties. The Special Construction Manager thus becomes a key figure when it comes to quality and safety in his specific trade or area of responsibility. His responsibility goes far beyond just stopping by the construction site. Proactive action, thorough documentation, and clear communication with everyone involved in the project are required. Every Special Construction Manager who submits a Special Construction Manager Declaration must know these duties precisely to fulfill his role and manage liability risks smartly. Fulfilling these tasks is critical for the areas covered by the Special Construction Manager Declaration to be implemented successfully.
- Monitoring of execution: Ensuring that work in the specialized area is carried out in accordance with plans, standards, and technical rules.
- Coordination and communication: Close coordination with the construction manager, architect, planners, and executing companies.
- Occupational safety: Shared responsibility for compliance with occupational safety regulations and traffic safety obligations.
- Defect management: Early identification of construction defects and monitoring their professional remediation.
- Documentation and reporting: Comprehensive recording of all relevant processes, inspections, and decisions.
Monitoring proper execution in the assigned specialized area
The main task of the Special Construction Manager, which is formally documented with the Special Construction Manager Declaration is the monitoring that all work within his area of responsibility is executed properly. This means he must check whether the materials used comply with the requirements, whether work is carried out according to the approved plans, recognized technical rules, and important standards (such as DIN standards or VDE regulations). The Special Construction Manager must ensure that the quality of the delivered services meets the contractual agreements and legal requirements. Regular site visits and inspections are crucial for this. This monitoring is a key part of the local construction supervision according to HOAI, even though the Special Construction Manager Declaration describes an even more specific role.
Coordination with the construction manager, architect, and other contractors
A Special Construction Manager is rarely a lone wolf. Good coordination and communication with the general construction manager, architect, other specialized planners, and the executing companies (contractors) is vital for a smooth construction process. The Special Construction Manager must ensure that his instructions are properly understood and implemented and that transitions to other trades work smoothly. He is the point of contact for technical questions in his specialized area and must quickly inform others of problems or deviations and collaboratively seek solutions. The mit dem allgemeinen Bauleiter, dem Architekten, anderen Fachplanern und den ausführenden Firmen (Auftragnehmern) ist das A und O für einen reibungslosen Bauablauf. Der Fachbauleiter muss sicherstellen, dass seine Anweisungen auch wirklich verstanden und umgesetzt werden und dass die Übergänge zu anderen Gewerken klappen. Er ist der Ansprechpartner für technische Fragen in seinem Fachbereich und muss bei Problemen oder Abweichungen schnell Bescheid geben und gemeinsam nach Lösungen suchen. Die Special Construction Manager Declaration also means that he actively participates in construction meetings and works constructively within the project team. By the way, we at Valoon support this flow of information with our central digital construction file.
Strict adherence to occupational safety and traffic safety obligations
The Special Construction Manager also shares responsibility for ensuring that the occupational safety regulations and traffic safety obligations are adhered to.He must keep an eye on ensuring that workplaces are safe, personal protective equipment is worn, and hazards are minimized. This is especially critical for the specific risks associated with work in his specialized area (consider fall hazards or electrical hazards). The obligation to monitor these aspects carries with it the potential for personal liability in the event of damage. Therefore, careful attention to site safety is indispensable. Special Construction Manager Declaration und das kann im Schadensfall zu persönlicher Haftung führen. Eine sorgfältige Beachtung der Baustellensicherheit ist deshalb unverzichtbar.
Early identification and prompt remediation of construction defects
Another important duty of the Special Construction Manager is to identify construction defects in his specialized area early on and ensure they are professionally rectified. He must critically examine the work and immediately intervene in case of deviations from plans or quality standards. This not only requires technical understanding but also a certain assertiveness towards the executing companies. Documenting defects and how they are resolved are important parts of his work that are covered by the Special Construction Manager Declaration comprehensive documentation. Proactive defect management helps avoid costly corrections and frustration later on.
Comprehensive documentation and meaningful reporting as the duty of the Special Construction Manager
A careful and thorough documentation Documenting all important processes is essential for the project manager. This includes daily construction reports, photo documentation, acceptance protocols, and records of inspections and tests, as well as gathering evidence (such as material certificates or test reports). This documentation not only serves to ensure accountability and maintain quality but also provides security in case liability questions arise. Providing a meaningful reporting system to the client and the general project manager is also part of their responsibilities. The importance of these administrative tasks is underscored by the project manager’s declaration. Modern tools like a construction documentation app can significantly simplify this process and increase efficiency.Who is allowed to sign? Qualifications and requirements for project managers
Not everyone who is on a construction site is allowed to simply sign a Special Construction Manager Declaration contract or is qualified for it. Taking on this responsible task requires specialized knowledge, experience, and an official commissioning. Selecting the right project manager is extremely important for the client, as their expertise directly influences the quality and safety of the building. This document is the paper that records this commissioning and the associated responsibilities in black and white. Therefore, it is important to know what criteria someone must meet to work as a project manager and thus provide a valid declaration.
Commissioned and qualified professionals by the client
Usually, the project manager is commissioned by the client. This can happen directly or upon the recommendation of the general project manager when they realize that certain specialized knowledge is required that they cannot provide themselves. The person who signs must demonstrably have knowledge and experience in the respective field. So, we’re talking about true specialists who have a clear understanding of the tasks assigned to them and can ensure that all important regulations are complied with. This also serves as a statement of their own expertise. Special Construction Manager Declaration unterschreibt, muss nachweislich Ahnung und Erfahrung in dem jeweiligen Fachgebiet haben. Es geht also um echte Spezialisten, die den Durchblick bei den ihnen übertragenen Aufgaben haben und dafür sorgen können, dass alle wichtigen Vorschriften eingehalten werden. Dies ist damit auch ein Statement zur eigenen Expertise.
Possible qualifications: Architect, engineer, assessor, master craftsman, technician
The range of who can work as a project manager and sign a Special Construction Manager Declaration contract is quite broad. There is no legally fixed, uniform qualification level. What’s crucial is that the person truly has knowledge and experience in the respective field. According to , those who specialize in it are also considered. But other qualified individuals can also be candidates:
- Architects and engineers: They often possess the necessary construction approval rights and relevant work experience.
- Assessors (experts): Specialized assessors can be employed as project managers for specific fields.
- Masters (craft masters): Experienced masters from the respective trade (e.g., electrical master, installation master) can also take over the project management.
- Qualified technicians or installers: Sometimes, especially experienced and qualified technicians or installers, who have proven their skills, can also be appointed as project managers for clearly defined areas of responsibility.
Who gets chosen depends on how complex the trade is and what it specifically requires for the Special Construction Manager Declaration declaration being made.
No specific qualification level required, but expertise is crucial
As previously mentioned, for the role of project manager and the signature on a Special Construction Manager Declaration ist no specific formal qualification level (i.e., no particular university degree or master title) is strictly necessary, unless otherwise specified by state building regulations. The key is demonstrable expertise and experience in the respective field. The person who signs must be able to competently and independently manage the supervision tasks assigned to them. The client is obliged to ensure that the project manager is truly suitable before accepting this document. Special Construction Manager Declaration unterschreibt, muss in der Lage sein, die ihm übertragenen Überwachungsaufgaben kompetent und eigenverantwortlich zu meistern. Der Bauherr ist in der Pflicht, sich davon zu überzeugen, dass der Fachbauleiter auch wirklich geeignet ist, bevor er dieses Dokument akzeptiert.
Important requirement: Proficiency in German for compliance with building regulations and communication
One thing that is often overlooked but is crucial in practice, especially when German state building regulations (LBO) come into play, is that the project manager must speak German well enough. This is necessary for understanding relevant laws, regulations, standards, and planning documents correctly and for communicating clearly and unambiguously with all project participants (authorities, planners, contracting companies). Some forms for the Special Construction Manager Declaration, such as that from dhib gmbh (FO-188-de-dhib), expressly require a German-speaking project manager. This requirement helps ensure that everything proceeds in accordance with regulations and avoids misunderstandings that could lead to errors and safety risks. The Special Construction Manager Declaration also indirectly confirms this communication ability.Attention, liability! Know and minimize the risks of the project manager’s declaration
Whoever signs a Special Construction Manager Declaration When signing, the project manager not only takes on significant responsibility but also incurs considerable liability risks – and these can go far beyond what is typical for a normal entrepreneur’s liability. Project managers must be fully aware of this seriousness and act accordingly cautious. Knowing the legal rules and addressing risks proactively is essential to protect against nasty surprises. The Special Construction Manager Declaration is not just any piece of paper but a document that can have serious personal and financial consequences in the event of damage. That’s why it’s all the more important to take the associated duties seriously and to prevent issues.
- Public-law responsibility: The signature means the assumption of supervisory duties, whose violation can lead to fines or criminal consequences.
- Personal liability: Project managers may be personally liable, potentially with their private assets, for damages beyond the entrepreneur’s liability.
- Liability towards third parties: Possible liability for damages caused to third parties (e.g., users, neighbors) due to inadequate supervision.
- No retroactive declarations: It is strongly advised against signing project manager declarations for work that has already started or is completed.
- Construction site safety: Careful and continuous attention to construction site safety is essential to minimize risks.
Assumption of public-law supervisory duties and their consequences
With their signature on the Special Construction Manager Declaration the project manager assumes public-law supervisory duties for their specific area of responsibility. This means they are not only accountable to the client but are also responsible to the public for ensuring that building regulations and safety standards are followed. If they violate these duties, it can not only lead to civil liability claims but also fines or even criminal consequences. This document records this assumption of responsibility and serves as a basis for authorities and courts to judge whether they have fulfilled their duties.
Personal liability of the project manager beyond regular entrepreneur liability
A very important point is: The liability of the project manager that arises from the Special Construction Manager Declaration is often a personal liability. This can extend beyond typical entrepreneurial liability (i.e., the liability of the company they work for). This means that the project manager can, under certain circumstances, be liable with their private assets for damages caused by inadequate supervision in their area of responsibility. This applies especially if gross negligence or intent can be proven against them. The Higher Regional Court of Düsseldorf (Az. 23 U 134/04) has decided, for example, that liability can also include errors of third parties working in the project manager’s area of responsibility. The Special Construction Manager Declaration should never be taken lightly and simply signed.
Possible liability towards third parties for damages incurred
The liability of the project manager is not limited to the client. They can also be made liable towards third parties if these incur damages due to errors or omissions in their supervisory area. This can include future users of the building, neighbors, or just passersby. The traffic safety obligations that the project manager takes on for their area are meant to protect all potentially affected parties. Insufficient construction site safety measures or passing inadequate performance can lead to direct claims against the project manager – and their responsibility is documented by the gegenüber Dritten haftbar gemacht werden, wenn diese durch Fehler oder Versäumnisse in seinem Überwachungsbereich zu Schaden kommen. Das können zum Beispiel spätere Nutzer des Gebäudes sein, Nachbarn oder auch einfach Passanten. Die Verkehrssicherungspflichten, die der Fachbauleiter für seinen Bereich übernimmt, sind ja dazu da, alle potenziell Betroffenen zu schützen. Eine unzureichende Baustellenabsicherung oder wenn er mangelhafte Ausführungen durchwinkt, die dann zu Schäden bei Dritten führen, können direkte Ansprüche gegen den Fachbauleiter nach sich ziehen – und seine Verantwortung ist ja durch die Special Construction Manager Declaration .
Strong recommendation: Do not sign retroactive project manager declarations
In everyday construction practice, it sometimes happens that project managers are asked to sign a Special Construction Manager Declaration declaration retroactively for work that is already ongoing or even completed. We can only strongly advise against that! By signing retroactively, the project manager would assume responsibility for a period during which they might not have had any or only poor oversight opportunities. This greatly increases the liability risk. A Special Construction Manager Declaration should always be signed before or when activities commence to ensure that the assumption of responsibility is clear and traceable.
Careful attention to construction site safety to minimize risks
To keep the liability risks associated with the Special Construction Manager Declaration as small as possible, it is absolutely essential to continuously monitor construction site safety carefully and consistently.. This means regularly checking safety measures, instructing the involved workforce, and consistently clearing hazards. Comprehensive documentation of all safety checks and measures is invaluable. Especially in high-risk trades, often governed by a Special Construction Manager Declaration (think of work at heights or handling hazardous materials), the project manager must pay extra attention to ensure that all relevant safety regulations are followed. A construction documentation app can really make a significant difference here.Practical tips & checklist: Safely apply the project manager declaration
The correct handling of the Special Construction Manager Declaration is a real key to successful and legally secure construction projects. To avoid pitfalls and to make the whole process run as smoothly as possible, there are a few recommendations that have proven themselves in practice. A structured approach and the use of tools like checklists help both clients and project managers remember all the important aspects. Here we have put together a few concrete pieces of advice so you can optimize the creation and application of the Special Construction Manager Declaration and thus ensure the quality of your construction project.
Use free templates for project manager declarations as a starting point
If you need to create a Special Construction Manager Declaration , you don’t need to reinvent the wheel each time. On the internet and with professional associations, there are plenty of free templates, often as Word or PDF files, that can provide a great starting help. Such a template for the project manager declaration usually already includes the most important standard phrases and placeholders for your project-specific information. However, make sure to use a current template and carefully adjust it to the specific needs of your construction project. Using a template can save time and ensure you don’t forget any important points. However, it’s essential to individually review and adapt the document.
Important aspects for your project manager declaration – A checklist
So that your Special Construction Manager Declaration contains all necessary information and is legally secure, this checklist can be a great help:
- Complete information about the construction project: Is the project name, location, client, and possibly the construction phase mentioned accurately and unambiguously?
- Clear identification of the project manager: Are the name, address, and qualification of the project manager listed correctly?
- Precise definition of the area of responsibility: Is it clearly described which trades and services are to be supervised – in detail and unambiguously (e.g., )? This is a core element of every Special Construction Manager Declaration.
- Confirmation of expertise: Does the project manager declare that they have the necessary expertise and experience?
- Assumption of public-law duties: Is the obligation to comply with the LBO and other regulations explicitly mentioned?
- Regulations for communication and documentation: Are there agreements on how often to participate in construction meetings and how documentation will be handled?
- Date and signatures: Is the Special Construction Manager Declaration dated and legally signed by all important persons (at least by the project manager, ideally also by the client)?
- Acknowledgment of the LBO: Does the project manager confirm they are familiar with the relevant provisions of the valid state building regulations?
Careful documentation of all relevant information and decisions
A careful and thorough documentation is the be-all and end-all for every project manager. All observations, decisions made, instructions given, tests conducted, and defects discovered should be recorded in writing. This serves not only to ensure everything can be traced and as a memory aid but is also invaluable evidence in case of disputes or liability questions. The documentation should be timely and precise. This includes daily construction reports, photos, records, and all correspondence. These records show that you are fulfilling your duties as outlined in this important document. A digital construction documentation can significantly simplify this entire process.
Ensure regular site inspections and active monitoring
The obligations outlined in the Special Construction Manager Declaration require that you are actively and regularly present on the construction site.. Only by continuously conducting site inspections can the project manager check the quality of the execution, uncover defects early, and ensure that the work proceeds according to plan and regulations. How often you check in should depend on the complexity of the work and the project’s stage of progress. Simply taking on the role of project manager without genuinely controlling on-site is not sufficient and can be quite risky. Active monitoring is a core part of the responsibilities that come with the Special Construction Manager Declaration .
Maintain open and clear communication with all project participants
A open, clear, and rapid communication with everyone involved in the project is absolutely crucial for the success of the project management. The project manager must work closely with the client, architect, general project manager, and contracting companies. Uncertainties must be addressed directly, problems reported early, and solutions found together. Regular participation in construction meetings and transparent information sharing is very important. Good communication helps to avoid misunderstandings and prevents conflicts from arising that could ultimately hinder the fulfillment of obligations from the Special Construction Manager Declaration . Digital tools, such as our digitalization solutions for construction management, can significantly support communication here.Digital and efficient: Master the project manager declaration and construction processes with Valoon GmbH
The construction industry is undergoing a digital transformation, and this also affects traditional aspects like the Special Construction Manager Declaration project manager declaration. Digital tools have tremendous potential to streamline processes, enhance transparency, and eliminate sources of error. Rather than struggling with paperwork and manual lists, project managers and clients can now rely on smart software solutions. That’s what we specialize in at Valoon GmbH: improving communication and project management in the construction industry with user-friendly software. Our solutions assist you in tackling the hurdles surrounding this important document and other construction documents, making your projects more efficient.
Advantages of digital tools in creating and managing the project manager declaration
Using digital helpers for the Special Construction Manager Declaration and associated tasks brings a host of advantages. Time savings is a key point: Templates are quickly adapted, filled out digitally, and sent. Storing everything centrally in a digital construction file makes access easy for everyone who needs it and prevents information from getting lost. Fewer errors occur due to standardized input forms and checks to see if everything is plausible. Additionally, the collaboration improves, as all involved parties are always up to date and changes are documented clearly. Digital signatures also speed up approval processes. Overall, digitalization ensures that the information flow between the construction site and the office improves sustainably – and this is incredibly valuable, especially with the supervisory responsibility that comes with the Special Construction Manager Declaration .
Valoon GmbH: Your software for efficient construction documentation and project management
We at Valoon GmbH offer you a cloud-based SaaS platform, which we have specifically developed for the needs of the construction industry and similar sectors. Our mission is to make data collection and processing as simple as possible, thus optimizing project management. A core element of our solution is the ability to turn regular messenger communication, such as through WhatsApp, into structured project data.This is particularly handy for documenting observations and instructions related to a Special Construction Manager Declaration project manager declaration. Our software can do a lot:
- Digital capture on-site through messenger services that everyone knows.
- Ein central task management, making it easier to keep track of defect remediation.
- Intelligent reporting for photo documentation, measurements, and daily reports that serve as proof that you have fulfilled your duties from the Special Construction Manager Declaration project manager declaration.
- A cloud-based project storage for all important documents.
We place the utmost value on simplicity and intuitive operation, ensuring that training efforts are minimal and all users enjoy using the software.
Time savings, reduced errors, and improved collaboration through digital processes
With our software, you can not only optimize the management of documents such as the Special Construction Manager Declaration project manager declaration but also make your entire construction processes more efficient. The Time savings through digital forms, automated reports, and faster communication is truly noticeable. By structuring data capture and minimizing interruptions between media, there are fewer errors, leading to higher quality and lower costs for rework. The improved collaboration between the office, construction site, and all project partners functions better because everyone can access up-to-date information anytime and tasks are transparently tracked. These are decisive advantages in meeting the complex requirements of today’s construction projects, including properly handling the Special Construction Manager Declaration, and remaining competitive. Discover how our software for construction reporting can revolutionize your processes!
Conclusion: The project manager declaration as a key to quality assurance and the path to the digital future
Die Special Construction Manager Declaration is an absolutely necessary tool to ensure quality, safety, and legal security in specialized construction areas. It clearly defines responsibilities and helps keep risks minimal. Knowing its contents, requirements, and potential pitfalls is extremely important for both clients and project managers. Digitalization today offers fantastic new possibilities to make handling the Special Construction Manager Declaration and the associated documentation and supervision duties much simpler and more professional.
We at Valoon GmbH are here to support you in making your construction projects more efficient and transparent with intelligent software solutions. From digital capture through messenger to central task management and smart reporting – our platform is designed to make your workday easier and elevate the quality of your projects. Correctly handling the Special Construction Manager Declaration is just one building block where we can help you optimize your processes.
Invest in the future of your construction projects and rely on digital tools! Less administrative effort, fewer sources of error, and better collaboration among all parties involved – these are strong arguments. Now is the perfect time to discover the advantages of digitalization for your projects. Just contact us today, start your individual consultation, and learn how Valoon GmbH can support you in optimizing your processes surrounding the Special Construction Manager Declaration project manager declaration and far beyond. Register and experience for yourself how easy project management can be!
What is a project manager declaration and when do I really need it?
A project manager declaration is a contractual confirmation, that a specialist (project manager) is taking over the supervision of a specific trade. It is needed when the general project manager lacks the specific expertise, e.g., for fire protection or complex electrical engineering, to ensure legal security and quality. Who is allowed to sign a project manager declaration?
Qualified professionals
such as architects, engineers, masters, or very experienced technicians with demonstrable expertise in the respective area are permitted to sign. The key factor is the specific expertise required for the trade and the commissioning by the client. What is the difference between a project manager declaration and a subcontractor declaration? für das Gewerk und die Beauftragung durch den Bauherrn.
The project manager declaration is issued
Die Fachbauleitererklärung wird before or during execution by the project manager and concerns supervision. The subcontractor declaration is issued after the completion of the work by the contracting company and confirms the correct execution and expertise of the company.
What risks do I take as a project manager by signing?
By signing, you take on significant public-law supervisory duties and a personal liability. This may go beyond mere entrepreneur liability and also include claims from third parties. Must the project manager declaration list every detail of my area of responsibility?
Muss in der Fachbauleitererklärung jedes Detail meines Verantwortungsbereichs stehen?
Yes, a precise description of the area of responsibility (trades, services) is crucial. General statements are insufficient and significantly increase your liability risks as ambiguities can fall to your detriment.
Can I also create and manage a specialist construction manager declaration digitally?
Yes, digital solutions like those from Valoon GmbH simplify the creation, management, and archiving. This saves time, reduces errors and improves collaboration through central access and transparent processes.
What happens if the specialist construction manager declaration is missing or contains errors?
Missing or incorrect declarations can lead to delays in the construction process, financial losses, work stoppages, or issues with the official acceptance and approval.
How does Valoon specifically help me with the specialist construction manager declaration?
Valoon simplifies the documentation and communication surrounding the specialist construction manager declaration. Our software, for example, converts messenger messages into structured project data , facilitates defect management and provides a central project repository , supporting the documentation.
