No more communication chaos: Structure instead of WhatsApp flood
The problem is known to every site manager: Important agreements, photos, and information are shared through countless WhatsApp groups. A study shows that 91% of tradespeople use messaging services for internal communication. The consequence is an information chaos, where important details get lost and a legally secure assignment of instructions and evidence is almost impossible which leads to misunderstandings, delays, and, in the worst case, costly mistakes. A central communication app for tradespeople is the solution.
Specialized software for trades like Valoon channels all communication in one place. Instead of relying on private messengers, all messages, images, and documents are directly assigned to the appropriate construction project. This creates a clear, traceable, and GDPR-compliant communication history. Thus, chaos turns into organized and efficient collaboration, paving the way for the next steps.
Legally secure construction documentation at the push of a button
The manual creation of daily construction reports is a time-consuming and error-prone task. Legal requirements for documentation are constantly increasing, and incomplete records can become costly for future warranty claims. Only about 7% of companies network their devices through IoT solutions, highlighting the unused potential for automation. The result is often hours of extra work in the office and uncertainty about whether all processes have been securely documented. A modern construction software is essential here.
Modern software for trades automates this process. Employees on site capture progress, defects, and special incidents with just a few clicks via smartphone. The software automatically consolidates this information – including photos, timestamps, and weather data – into a seamless and legally secure construction journal. This saves several hours of administrative effort per week and ensures solid legal protection. The digital capture lays the foundation for efficient defect management.
Efficient defect management: From detection to acceptance
Inefficient defect management leads to long project timelines and dissatisfied customers. Recording issues on sticky notes and via email is unclear, and tracking takes valuable time. Often, up to 15% of work time is lost searching for information and coordinating corrections. Here, a digital task management for tradespeople comes into play. an.
Good software for trades offers an integrated defect management tool. Here’s how it works in practice:
- A defect is photographed and described directly on site with the smartphone.
- The software automatically assigns the defect to the correct project and trade.
- The responsible subcontractor is immediately notified via the app and receives a clear deadline.
- The status of defect resolution (open, in progress, completed) is transparently visible to the site manager at all times.
This structured process accelerates defect resolution by up to 40% and ensures clean documentation until final acceptance. Another central component for efficiency is digital time tracking.
Digital time tracking: Precise billing and transparent processes
Handwritten time sheets are one of the biggest sources of error in payroll and project accounting. The sheets get lost, are illegible, or are submitted days later in the office. This leads to inaccurate calculations and delayed billing. A study shows that digital time tracking in trades reduces billing cycles by an average of 5 days.
With construction software, employees capture their working hours mobile via app – with start and stop functionality and direct assignment to the respective project. The data is immediately available to the office in real time and can be used directly for payroll and subsequent calculation of projects. This not only creates transparency but also a solid data foundation for future offers. Equally uncomplicated is the digital measurement recording.
Measurement made easy: Digital instead of paper and pencil
Manual measurement with a tape measure, block, and pen is not only time-consuming but also prone to transfer errors. The later transfer of data to the office costs additional time and carries the risk of number transpositions. This inefficiency can reduce a project’s margin by up to 5%. A measurement software for tradespeople addresses this issue.
Digital measurement apps allow the capture of all relevant dimensions directly on site. The advantages are manifold:
- Quick capture of lengths, areas, and volumes.
- Adding photos and notes directly to the measurement point.
- Automatic transfer of the data to the office for immediate further processing.
- Reduction of transfer errors by over 90%.
This precise and quick method improves billing accuracy and accelerates the entire process. But which software is right for your business?
Choosing the right software for trades: Simplicity is key
The market for trades software is growing by about 10% annually, and the selection is vast. Many solutions are overloaded, complex, and require extensive training. The biggest hurdle for digitalization is often not the technology but acceptance within the team. If employees on site perceive the software as a burden, even the best system fails. Low acceptance leads to 30% of software implementations not meeting their objectives.
The solution is software that requires no training. Valoon addresses this directly and integrates into the most commonly used tool on site: WhatsApp. Employees communicate as usual while Valoon documents all relevant data automatically and legally secure for the office . This approach overcomes the acceptance hurdle and makes digitalization immediately usable for everyone in the. Dieser Ansatz überwindet die Akzeptanzhürde und macht die Digitalisierung für alle im trades . This way, digital transformation becomes a success.
Conclusion: Your advantage with Valoon
Choosing the right software for trades is an investment in your business’s future viability. Instead of relying on complex isolated solutions, Valoon offers a straightforward and practical approach. You benefit from maximum time savings through automated daily construction reports, complete legal security through seamless documentation and highest employee acceptance by continuing to use WhatsApp. Take the decisive step and elevate your project management to the next level.
Are you ready to simplify your processes and increase efficiency? Book your free and non-binding demo now and experience how easy digitalization can be.
More Links
ZDH provides insights into the ongoing digitalization of trades in Germany.
Trade Digital presents the Digitalization Barometer for trades, highlighting the current status of digitalization.
Bavarian Research Institute for Digital Transformation (bidt) analyzes digitalization trends in German trades in the theme monitor.
Chamber of Crafts Erfurt provides a final report on the effects of digitalization on trades.
Initiative “Germany Digital” from the Federal Ministry for Economic Affairs and Climate Action presents the Digitalization Index for Germany.
Central Association of German Construction Industry (ZDB) presents its positions on digitalization in the construction industry.
PwC publishes a press release about the construction industry, highlighting progress on ESG and the standstill in digitalization.
Main Association of the German Construction Industry provides a topic page on digitalization in the construction industry.
Fraunhofer IESE publishes a blog post about a study on digitalization in the construction industry.
FAQ
How is the security of documentation ensured with Valoon?
Valoon automatically archives all project-related communication and all shared media (photos, documents) in an immutable manner. Each piece of information receives a timestamp and is assigned to the corresponding project. This creates seamless, GDPR-compliant, and legally secure documentation for warranty claims.
Do my employees need to install and learn a new app?
No. This is the key advantage of Valoon. Your employees on site continue to use WhatsApp as usual. No installation of a new app or training effort is necessary. This guarantees 100% acceptance from day one.
Does the software also support multilingual communication?
Yes, Valoon has an integrated live translation feature. Messages can be written in the employee’s respective native language and read by the recipient in their preferred language. This overcomes language barriers and reduces misunderstandings in international teams.
How quickly can I get started with Valoon?
Setting up Valoon is straightforward and takes only a few minutes. After a short configuration in the web browser, you can create your projects and invite your teams to communicate via WhatsApp. You are ready to go within a day.
Is Valoon compatible with other programs?
Valoon is designed as a standalone, streamlined solution for site communication and documentation. The data collected, such as daily construction reports or photo documentation, can be easily exported and reused in your existing industry software.
How secure is my data?
Data security is our top priority. All data is stored on servers in Germany in accordance with GDPR. We ensure the highest security standards to protect your confidential project information.
