The 12 Percent Problem: How Inefficient Communication Devours Your Margin
Error costs account for around 12.8% of total industry revenue in the German construction sector. One of the main causes is poor communication, which leads to misunderstandings and costly rework. For a landscaping business with an annual revenue of 500,000 euros, this means a potential loss of 64,000 euros per year. The unstructured use of WhatsApp groups for project coordination results in information loss and unclear responsibilities. A central digital construction site app consolidates all communication in one place. By clearly assigning tasks and providing comprehensive documentation, error costs can be reduced by up to 30%. This optimization of processes is the first step towards more profitable projects.
Legal certainty at a click: Automating VOB-compliant documentation
Incomplete construction documentation poses a huge risk, especially for public contracts subject to VOB. In case of disputes, clean documentation serves as crucial evidence to secure your payment claims. A landscaping app automates this process by directly assigning photos, notes, and events with timestamps and GPS data to the correct project. This results in a legally compliant construction log being created with just 3 clicks. Manually creating such reports often costs site managers more than 5 hours per week. Here’s a list of the elements that are automatically captured:
- Weather data from the site
- Team attendance and absences
- Photo documentation with timestamp
- Captured defects with images and descriptions
- Used machinery and equipment
- Progress reports and special incidents
With a comprehensive photo documentation you effectively protect yourself against unjustified claims and secure your additional expenses.
No more paper chaos: Precise time tracking as the foundation for recalculation
Inaccurate or lost timesheets lead to flawed recalculation and can reduce profit by up to 5% per project. The manual transfer of paper into payroll is not only time-consuming but also a common source of error. A landscaping app with integrated digital time tracking elegantly solves this problem. Employees record their working hours with just one click on their smartphones, directly on the construction site. The data is automatically assigned to the project and is available in real-time for payroll and recalculation. The process is quite simple:
- Employees select the project in the app.
- Start and end times are recorded with a click.
- Break times are entered automatically or manually.
- The data is transmitted to the office immediately and error-free.
This precision allows for an accurate analysis of project profitability and creates a solid foundation for future offers.
Efficient management of measurements and materials on the construction site
Manually creating a measurement is prone to errors and costs valuable time that could be better invested on the construction site. Incorrect calculations lead to material waste, which can quickly add up to 5-10% of material costs. A landscaping app for measurement capture significantly simplifies this critical process. Measurements, photos, and notes are captured digitally on-site and are instantly available in the office. This reduces the effort for measurement creation by up to 50%. The advantages of a digital solution are clear:
- Faster and more precise capture directly on-site.
- Automatic calculation of areas and quantities.
- Seamless integration of photos for visual confirmation.
- Avoiding transfer errors through digital data.
- Immediate availability of data for invoicing.
Optimized material management not only conserves the budget but also improves overall project planning.
Overcoming communication barriers and connecting teams without app constraints
The shortage of skilled workers in landscaping leads to more international teams, which often brings language barriers. Conventional software often fails due to the lack of acceptance by on-site employees who do not want to learn a new, complex app. Valoon solves this problem because employees simply remain in their familiar WhatsApp environment. Messages are translated in real-time into over 20 languages. This simplicity increases acceptance on-site to over 95%. Such a modern tradesman software ensures that important information and instructions reach everyone on the team accurately and without delay. This helps avoid costly misunderstandings before they arise.
Your advantage with Valoon: Simplicity and profitability for landscaping
Digitalization in landscaping doesn’t have to be complicated. The key to success lies in a solution that is accepted by all employees and solves real problems. A practical landscaping app like Valoon reduces administrative efforts by up to 10 hours per week, secures your projects legally, and increases your margin through precise data. Companies that digitize their processes improve their project profitability by an average of 15%. Wave goodbye to complex software and opt for a tool that is made for the construction site. Book your free demo now and discover how easy the transition can be.
More Links
Federal Association of Garden, Landscaping, and Sports Facility Construction addresses the topic of digitalization in landscaping.
Association of Garden, Landscaping, and Sports Facility Construction North Rhine-Westphalia focuses on the digital construction site in landscaping in North Rhine-Westphalia.
Federal Statistical Office refers to publications on gardening.
Federal Ministry of Food and Agriculture provides statistics on service gardening.
Fraunhofer IESE offers a publication on digitalization in the construction industry.
Federal Office for Building and Regional Planning (BBR) provides documentation guidelines.
Wikipedia offers an article on landscaping.
Main Association of the German Construction Industry provides figures and facts about the construction industry.
BG Bau provides articles and magazine contributions on digitalization.
FAQ
Do my employees on-site have to install and learn a new app?
No. With Valoon, your employees on-site simply continue using WhatsApp. There is no need to install a new app, and no training effort is required for the team on-site. All data is automatically documented legally compliant in the background.
How does legally compliant photo documentation work?
Employees send photos as usual via WhatsApp. Valoon automatically stores these with an unchangeable timestamp and GPS stamp in the correct digital project folder. This way, every image is legally compliant and VOB-compliant archived.
Are my data safe in the cloud and GDPR-compliant?
Yes, absolutely. Valoon is a German company and hosts all data on secure servers in Germany. We guarantee full GDPR compliance and the highest data security for your sensitive project information.
What happens if an employee leaves the company?
If an employee leaves the company, their access is simply deactivated. However, all data documented by that person remains fully and legally compliant in the project archive. No information is lost.
Does the app also support the documentation of additional work?
Yes. Additional work can be easily recorded and documented via the app. Employees can capture photos, notes, and the time spent directly, allowing for transparent and rapid billing of these extra services.
Can I test the software in advance?
Yes, we offer a free and non-binding demo. In this personal presentation, we will show you how Valoon can solve your specific problems in the day-to-day of landscaping and how easy the implementation is.
