Anyone who manages projects in construction, mining, or logistics knows the problem: Documentation in the project or in the field is often tedious, confusing, and time-consuming. Pages-long reports are still handwritten, notes get lost or pile up on the desk, and sorting everything out in the office becomes a laborious task.
Additionally, in many teams, not everyone speaks the same language. This complicates communication and makes report generation even more challenging.
At Valoon, we asked ourselves: Why should it still be so cumbersome?
Our answer: With our new reporting feature, we create a solution that finally addresses these problems – directly integrated into the tools that you and your team already use.
Valoon’s new reporting feature – everything you need in one tool
With our new reporting feature, we’re taking the next big step towards smart project communication. Our goal: reports should no longer be a necessary evil but provide real added value for everyday work – simple, fast, and understandable for everyone.
That’s why we completely rethought reporting:
✔️ Capture reports directly via WhatsApp
✔️ Automatic translation in over 50 languages
✔️ Customizable report templates
✔️ Comprehensive export functions for perfect documentation
✔️ Digital signatures & status tracking for maximum transparency
In short: With Valoon, a tedious obligation turns into an efficient process that relieves your team and improves organization in the office – all without additional apps or complicated training.
Let’s take a closer look at the individual benefits:
📲 Fill out reports directly via WhatsApp – it couldn’t be easier.
Imagine your team could fill out pages-long reports directly from their smartphones – no notes, no complicated forms, just through WhatsApp. That’s exactly what we’ve made possible with Valoon’s new reporting feature.
This means the chaos of paper is finally over. Your employees capture all information directly on-site – on the construction site, in the warehouse, or while on the go. Texts, photos, checklists – everything runs through an interactive form in the chat. The best part: your employees can dictate the report. And in the office? Everything arrives already neatly sorted and assigned to the correct project.
You don’t need an extra app, no long training – just WhatsApp, which your team uses daily. This saves you time, reduces errors, and keeps all the information at your fingertips.
This is how reporting works today: smart, fast, and without detours.
🌍 Language no longer matters – automatic translation included.
Many teams consist of people with a wide variety of native languages – especially on construction sites or in the field, this is everyday life. Often, clean documentation fails due to language barriers. But that’s a thing of the past.
With Valoon, anyone can fill out the report in the language they feel most comfortable with. Our integrated translation feature ensures everything is clear, understandable, and consistent in the office – in over 50 languages.
So you can easily overcome language barriers at the push of a button. Everyone can focus on their work – without misunderstandings or additional effort for translations.
Valoon makes your team language-independent – and ensures that everyone is always on the same page.
🛠️ Custom report templates – just as flexible as your projects.
No project is like another. That’s why at Valoon we made sure that you can design your reports exactly as you need them. With our new reporting feature, you can create custom templates that perfectly match your processes and requirements.
Whether it’s a daily construction report, safety check, defect report, or shift handover – you decide which fields, questions, and mandatory information should be included in the report. This way, your team provides exactly the information that is important to you – clearly, completely, and in the structure that you need.
You can adjust the templates at any time or create new ones when processes change or new requirements arise.
This makes reporting with Valoon not only simpler but also tailored to your company’s needs.
📤 Export & documentation features – reports perfectly at the push of a button.
What good are well-filled-out reports if they then languish in some system? With Valoon, you also have full control here: You can export single reports or complete report collections with just a few clicks – exactly in the format you need.
Whether for the client, the construction management, or internal audits: with our flexible export functions, you can directly transfer the collected information into appealing templates. This makes your project documentation not only complete but also professional and presentable.
Everything is documented clearly, without post-processing – and accessible anytime.
Valoon ensures that your reports are not only written but also utilized.
✍️ Digital signature – directly integrated into the report.
Do you know what’s really convenient? With Valoon, you can not only create reports in a flash but also have them digitally signed – all without paperwork.
Each report can be signed with one or several signatures. Your employees can sign directly on-site on their mobile phones or tablets – quickly, easily, and right in the workflow. Or you can request the signature conveniently afterward: The person receives an automatic email with a link and can sign directly using their smartphone, tablet, or desktop – no matter where they are.
And the best part: You never lose track of things. Each report is marked with a clear status – so you can always see whether a signature is still missing or if everything is already completed.
Of course, you can also attach photos or other documents to the report. This way, you have all information, evidence, and signatures in one place – complete, traceable, and perfectly documented.
Professional project documentation has never been easier – with signature, status tracking, and photo documentation in one step.
Ready to take your reporting to the next level?
With Valoon’s new reporting feature, you finally say goodbye to paper chaos, language barriers, and complicated tools. Your team reports directly via WhatsApp, everyone in their own language, everything automatically translated, perfectly documented, and exportable anytime.
The best part: You don’t need to install anything new; your team doesn’t have to learn anything new – Valoon simply integrates into the tools you already use daily.
Curious?
Then let us show you how simple reporting can be today. No new app, no training, no detours – just WhatsApp, a few messages, and it’s done.
Click here for your personal demo – and see for yourself!
