Digitize the preliminary investigation and planning
The performance phases 1 and 2 of the HOAI lay the foundation for every successful construction project. In this early phase, over 70% of the later construction costs and deadlines are significantly influenced. Errors here, such as an incomplete inventory, result in an average of 5-10% unplanned additional costs. A digital platform centralizes all fundamental information and makes it accessible to all project participants. With Valoon, you capture the status quo via photo directly through WhatsApp, add voice notes, and have immediate clean documentation. This ensures that the construction planning software works with the correct data from the outset. This precise preparation is the basis for a smooth design planning process.
Optimize design and approval planning
In the design planning phase (performance phase 3), the concepts are specified, and an initial cost estimate according to DIN 276 is created. Here, precise communication between architects, engineers, and the client is crucial to reduce the error rate by at least 15%. The subsequent approval planning (performance phase 4) requires a comprehensive compilation of all documents for the authorities. Digital tools help to maintain an overview and accelerate approval processes by up to 30%. Every change to the plan is automatically versioned and communicated to all participants. This prevents outdated plans from being used on the construction site, a risk that leads to rework in 4 out of 10 projects. A clean execution planning is the next logical step.
Precisely control execution planning and awarding
Performance phase 5, the execution planning, is the final stage of detailing before construction begins. Incomplete execution planning accounts for over 50% of all later defects. In performance phase 6, the preparation of awarding, specifications are created that form the basis for the bids from construction companies. A digital platform ensures that all bidders calculate based on identical, current information. This leads to a 25% higher comparability of the offers. Valoon ensures that all detailed agreements and plans are directly assigned to the right people. This makes the construction project management transparent and traceable from the outset. The coordination of trades on the construction site is significantly simplified.
Make construction supervision and documentation legally secure
The site supervision (performance phase 8) is one of the most critical phases to ensure quality and contractual compliance. A missing construction diary can lead to a loss of up to 100% of the disputed amount in case of disputes. The VOB prescribes an accurate documentation of the construction progress, the materials used, and the present workforce. With Valoon, your employees create construction diaries in just 60 seconds directly via WhatsApp – including photos, weather data, and timestamps. This data is instantly available in the office and is 100% legally secure.
Effective construction supervision includes several core tasks:
- Verification of compliance of the execution with the building permit and execution plans.
- Coordination of all companies involved in the construction, which increases efficiency by 20%.
- Monitoring the schedule and immediate reporting of deviations.
- Joint measurement with the executing companies, recorded digitally.
- Invoice verification with a reduction of the error rate by 90%.
- Organization of official approvals.
This digital checklist for the construction phase ensures that no important tasks are overlooked.
Efficiently carry out defect management and acceptance
Before acceptance (performance phase 9), systematic defect capture and tracking occurs. Inefficient defect management can increase project costs by up to 7%. Defects are often reported verbally or in unstructured chats, leading to a loss rate of 30% of these reports. With Valoon, every defect is captured via photo and voice message, assigned to a trade, and given a deadline. The entire process from reporting to remediation is thoroughly documented. This reduces the administrative workload for project management by at least 5 hours per week. The digital documentation serves as undeniable evidence at acceptance and secures your warranty claims. Thus, the construction process is optimized with software and risks are minimized.
Conclusion: Your advantage with Valoon
Compliance with the guidelines for the planning and construction phase is not a bureaucratic end in itself but the basis for economic success. Valoon translates the requirements of HOAI and VOB into a simple, digital process that works on every construction site. You benefit from simplicity, as your employees use WhatsApp as usual, time savings through automated reports and legal security through comprehensive documentation. Manage your construction projects efficiently and securely – without paper chaos and costly misunderstandings. Request your free demo now and see for yourself how easy digital construction documentation can be.
More Links
Wikipedia provides a comprehensive article on risk management.
Das Federal Office for Building and Regional Planning (BBR) informs about the tasks and structure of Department B 1.
Das Federal Institute for Research on Building, Urban Affairs and Spatial Development (BBSR) provides a PDF publication on risk management.
Wikipedia offers an overview of the Federal Office for Building and Regional Planning (BBR).
Die Academy for Spatial Development in the Leibniz Community (ARL) provides a PDF publication on relevant topics.
EconStor, a platform for economic research, hosts a relevant publication.
Das Information Center RAUM and BAU (IRBnet) provides a short report as a PDF file.
SpringerLink provides access to a chapter from a specialized book.
Die European Central Bank (ECB) publishes a PDF guideline on non-performing loans (NPL).
Die Technical University of Hamburg (TUHH) provides a study plan for the field of civil engineering.
FAQ
Does Valoon work without installing a new app for the employees?
Yes, that is the crucial advantage. Your employees on the construction site communicate as usual via WhatsApp. Valoon processes the data in the background and structures it legally secure for the office. There is no training effort or new app required for the construction site team.
How is the legal security of the documentation ensured with Valoon?
All messages, photos, and documents sent via WhatsApp are provided with an unchangeable timestamp and stored in a revision-proof manner in the Valoon web application. This ensures comprehensive and GDPR-compliant documentation that holds up in court.
Can I also create construction diaries with Valoon?
Yes. From the daily information received via WhatsApp from the construction site, Valoon automatically generates a complete and VOB-compliant construction diary. This saves the construction management up to an hour of manual effort each day.
Is communication via Valoon multilingual?
Yes, Valoon has an integrated live translation feature. Voice messages and texts can be translated into over 20 languages, eliminating language barriers on international construction sites and improving collaboration.
For which company sizes is Valoon suitable?
Valoon is suitable for construction companies, planning offices, and project developers of any size. The solution is scalable and particularly valuable for teams seeking a simple yet legally secure communication solution between the construction site and the office.
How can I test Valoon?
You can easily book a free and non-binding demo. In a personal online presentation, we will show you how Valoon can optimize your processes in just 30 minutes.
