The problem with the hand leaflet: hidden costs and risks in manual measurement
Manual measurement with a tape measure and notepad is still common in many trades. However, this method is one of the largest sources of errors and inefficiency. A simple transposition of numbers or an illegible note can lead to material waste of over 1,000 Euros per project. Transferring the data to the office often costs more than 2 hours of pure administrative time per construction site. Even more critical is the lack of legal certainty. Without comprehensive, traceable documentation, your measurements are vulnerable under VOB contracts, which can lead to significant deductions in the final invoice. This traditional way of working is not only slow but also entails financial risks that no modern company can ignore. The need for a digital solution is therefore undeniable to remain competitive.
Efficiency increase through digital measurement capture
Switching to a digital measurement software for tradespeople revolutionizes the entire process. Instead of manually typing notes, the data flows directly from the construction site to the office. Modern apps allow for measurements to be captured directly on a photo of the object or through connecting a laser distance measuring device via Bluetooth. Studies show that companies can reduce their measurement times by up to 70% by using such tools. The precision increases enormously, as measurement errors are reduced to less than 2 millimeters. This accuracy forms the basis for precise material calculation and a trustworthy calculation software. The digital approach not only minimizes errors but also creates a transparent and traceable data foundation for all project participants.
Core functions of modern measurement apps and software
A powerful measurement software for tradespeople offers more than just data capture. It is a central tool for the entire project execution. Key features that make your daily work easier include:
- Photo measurement: Enter measurements directly on a construction site photo and let areas be calculated automatically.
- VOB-compliant formulas: Integrated calculation rules that measure or subtract openings like windows and doors correctly according to VOB.
- Connection of measuring devices: Direct data transfer from laser distance meters, completely eliminating manual input errors.
- Automatic data transfer: Real-time synchronization of captured data with the office software for immediate further processing.
- Export functions: Seamless export of measurement data in formats like PDF, Excel, or GAEB for quotations and invoices.
- Central project assignment: Each measurement is automatically assigned to the correct project and client, reducing later searches for information to seconds.
These features make the measurement app an indispensable helper for precise and efficient work.
Valoon’s solution: Document measurements simply via WhatsApp
While specialized measurement apps offer great advantages, the biggest hurdle often lies in employee acceptance on the construction site. No one wants to learn a new, complicated application for every task. This is exactly where Valoon comes in. Your employees continue to use the tools they know – whether it’s a laser app or just their phone camera. The decisive measurement photo or screenshot of the measuring app is simply sent via WhatsApp to the project group. Valoon automatically archives this information securely and with a timestamp in the correct project folder. There is no media disruption, and no training effort is needed for your team on the construction site. This way, you combine the precision of modern measuring technology with the unbeatable simplicity of WhatsApp, creating seamless documentation without additional effort.
Ensure VOB compliance and legal certainty with a click
A measurement is only valid under VOB if it is traceable and verifiable. Documentation solely via WhatsApp message is insufficient for this. Valoon solves this problem by ensuring that every message and file transmitted through the platform is immutable and timestamped. All measurement data, photos, and agreements are stored centrally and project-related. This creates a legally compliant construction diary that serves as undeniable proof. During an inspection, you can export a complete report containing all relevant measurement data with just one click. This form of VOB-compliant quantity determination effectively protects you from unjustified invoice deductions and ensures trust with your clients.
Your advantage with Valoon: Simple, fast, and legally compliant
Digital measurement capture is the key to greater efficiency and safety in trades. Valoon makes the switch easier than ever. Instead of burdening your team with new software, leverage the simplicity of WhatsApp while simultaneously gaining the full legal certainty of professional construction documentation. Save up to 5 hours per week on pure administrative work, by eliminating the manual transfer of measurement data. Ensure clean and VOB-compliant documentation that safeguards you in every billing. Valoon is the bridge between simple communication on the construction site and the complex requirements in the office. Take the first step and experience how uncomplicated digital tradespeople software can be. Book your free demo now and finally leave the paper mess behind.
More Links
Wikipedia provides a comprehensive description of measurement as a procedure for recording quantities and dimensions in construction and other areas.
The initiative de.digital presents the Digitalization Index, which measures the progress of digitalization in Germany and provides deep insights into various sectors.
A publication by Fraunhofer IESE deals in detail with the digitalization in the construction industry.
Das Federal Statistical Office (Destatis) highlights in an article the digitization potential in construction activity statistics.
Der The Central Association of the German Crafts (ZDH) informs about the progress of digitalization in trades in Germany.
Under Administrative regulations on the internet you can find relevant legal provisions that may also be significant for documentation in construction.
Der The main association of the German construction industry provides industry information on productivity in the main construction industry.
Das The SME Digital Center Construction offers support for digitalization in construction as a competence center.
FAQ
Do I need to install a new app for Valoon?
No. The decisive advantage of Valoon is that your employees on the construction site can continue using WhatsApp as usual. Only the project managers in the office use the Valoon web interface to manage and archive the data. There is no change for your team on site.
Is documentation through Valoon legally secure?
Yes. All messages, photos, and documents sent via Valoon are timestamped and stored immutably in the respective project. This creates comprehensive and legally secure documentation that meets VOB requirements.
Can I connect my laser measuring device with Valoon?
Valoon itself is not a measuring app. However, you can use any measurement app on your smartphone that is compatible with your laser measuring device. Simply send the created screenshot or the exported PDF via WhatsApp to Valoon for secure archiving.
For which trades is measurement capture with Valoon suitable?
The method is suitable for all trades that need to create measurements, including painters, drywallers, tilers, HVAC companies, electricians, roofers, and many more. The simplicity of documentation via photo or screenshot is universally applicable.
What does it cost to use Valoon for my team on the construction site?
For the employees on the construction site who use WhatsApp, Valoon is completely free. Costs are incurred only for users in the office who manage the projects. This pricing model reduces the entry barrier and promotes acceptance throughout the company.
How quickly can I start with digital measurement capture?
With Valoon, you can start immediately. Since no training is required for employees on the construction site, you can integrate digital measurement documentation into your projects from day one and immediately benefit from greater efficiency and legal certainty.
