Avoid 80% of downtimes through optimized parts management
Unplanned downtimes are the biggest cost driver in maintenance. In the automotive industry, the costs for one hour of downtime can amount to up to 1.84 million euros. A significant portion of these failures is due to poor spare parts management. Technicians spend up to 25% of their working time searching for the right materials and information. A central spare parts management maintenance software eliminates these inefficient searches and provides all relevant data digitally. The digital recording of all parts and their locations can reduce search times by over 50%. The clear assignment of spare parts to assets drastically simplifies maintenance planning. This turns a reactive firefighting approach into a predictable, efficient process that secures asset availability.
Increase parts availability to 95% with centralized software
The core of successful spare parts management lies in transparency and control over inventories. A specialized maintenance software provides the necessary tools to keep track and automate processes. It increases efficiency and reduces capital tied up in inventory by up to 30%. Key features include:
- Central inventory management: Record all spare parts, their locations, and inventories in real time. QR codes allow for error-free identification in seconds.
- Automated ordering processes: Define minimum stock levels that automatically trigger an order when they fall below, thus avoiding shortages.
- Supplier management: Store suppliers, prices, and delivery times directly in the system to speed up procurement by up to 40%.
- Mobile data collection: Book withdrawals and arrivals directly on-site via smartphone or tablet to maximize data quality.
- Reporting and KPIs: Analyze consumption, turnover rates, and costs to continuously optimize your inventory and reduce costs by 15%.
This centralization of data is the foundation for the next step towards process optimization in maintenance.
Reduce maintenance costs by 25% through predictive maintenance
Predictive maintenance can reduce costs compared to reactive maintenance by up to 40%. It is based on the analysis of machine data to predict failures before they occur. A good spare parts management maintenance software provides the data basis for this. It delivers the necessary information about the previous lifespan and replacement cycle of components. Companies using predictive maintenance have been able to reduce their asset failures by 18%. By linking machine condition data with spare parts consumption data, precise planning becomes possible. This allows maintenance work and parts procurement to be consolidated and performed well in advance of an impending failure. This proactive approach not only increases efficiency but also extends the lifespan of assets. An optimized maintenance management system is key to this transformation.
Accelerate maintenance tasks by 30% through mobile solutions
The digitization of maintenance takes place directly at the point of use – on the construction site or at the plant. Mobile solutions are therefore not a luxury but a necessity for efficient processes. Technicians can access all relevant information via an app and document their work seamlessly. The typical mobile workflow looks like this:
- Receive assignment: The technician receives the maintenance task, including all instructions and checklists, directly on their smartphone.
- Identify asset: By scanning a QR code or NFC tag, the machine is uniquely identified and the complete history is displayed.
- Check spare parts: The app immediately shows which parts are needed and whether they are available in stock.
- Document work: The technician documents their work steps with photos and notes in real time.
- Complete assignment: Feedback, including time and material consumption, is provided digitally with just one click.
This end-to-end digital process reduces the administrative burden for technicians by up to 50%. The time gained can be directly invested in actual maintenance work, significantly increasing productivity.
Create a single data source to reduce order errors by 15%
For maximum efficiency, the spare parts management maintenance software must not be an isolated solution. Integration with other systems, especially the ERP system, is crucial. By connecting, order data is transmitted directly to purchasing and consumption data to accounting. This automated data flow avoids duplicate data entries and reduces the error rate by more than 20%. A seamless integration ensures a single, reliable data source across the entire company. This ensures that the figures used in inventory, maintenance, and finance departments are identical. This data transparency is the prerequisite for informed decisions and efficient control of all business areas. Without such integration, important potentials remain untapped.
Conclusion: Your advantage with Valoon – Simplicity meets efficiency
A powerful spare parts management maintenance software is the technical backbone for optimizing your maintenance processes. It provides transparency, reduces costs, and maximizes the availability of your assets. However, the best software is only as good as the communication it supports. This is where Valoon comes in. We bridge the gap between the construction site and the office by enabling legally secure documentation and communication via WhatsApp. A technician can report a parts need via photo and voice message – Valoon automatically converts this into a documented process that can be immediately worked on in the office. This way, you combine the strengths of specialized software with the simplicity of the most widely used messenger. The result is a seamless, quick, and easily understandable process for all employees. Experience how uncomplicated and efficient digital maintenance can be. Book your free demo now and boost your productivity.
More Links
Wikipedia provides a comprehensive overview of spare parts logistics.
VDI provides an article on optimizing spare parts management in maintenance.
Fraunhofer IML provides a PDF on the topic of spare parts management.
BAuA informs about the costs of incapacity for work.
acatech offers a study on Smart Maintenance in the manufacturing industry.
Platform Industry 4.0 presents an article about Predictive Maintenance.
FAQ
What is spare parts management in maintenance?
Spare parts management encompasses all processes for planning, procuring, storing, supplying, and documenting spare parts needed for the maintenance and repair of machines and plants. The goal is to maximize the availability of assets at minimal inventory costs.
When does software for spare parts management become worthwhile?
Software is worthwhile even for small and medium-sized enterprises, where unplanned downtimes incur high costs or technicians regularly spend time searching for parts. If you want to increase parts availability while lowering inventory costs, software is the right solution.
How does the software improve collaboration between office and construction site?
The software creates a central platform accessible to both office staff and technicians on-site. Requests, order statuses, and documentation are visible in real-time for everyone. Valoon further simplifies this exchange by integrating communication through WhatsApp legally into the processes.
Which key performance indicators (KPIs) can I monitor with the software?
Typical KPIs include mean time to repair (MTTR), mean time between failures (MTBF), parts availability in percent, inventory turnover rate, and total maintenance costs. These KPIs help you measure and targetedly improve the efficiency of your processes.
How demanding is the implementation of such software?
The effort depends on the complexity of your processes and the amount of data to be transferred. Modern, cloud-based solutions like Valoon are designed for simple and quick implementation. The key is good planning and a phased introduction, starting with the most critical assets.
Is the Valoon solution a complete spare parts management software?
Valoon specializes in simple, legally secure, and efficient communication and documentation for the construction industry. We complement specialized maintenance and ERP systems by seamlessly linking the information capture on-site – for example, a request for a spare part – with the office systems.
